What are the responsibilities and job description for the Registrar position at Crestfield Camp and Conference Center?
Position Description: Registrar
Status: Hourly, Non-Exempt
Reports To: The Executive Director
Position Summary
The Camp Registrar serves as the primary point of contact for user groups and program participants. This role works with other staff to ensure timely and professional communication with user groups and other staff to ensure camp operations run smoothly.
Mission
Christ-centered, Crestfield Camp and Conference Center is called to provide a sacred space to facilitate exploration and encounter with God’s hospitality, God’s creation, and the formative power of Jesus through energy, imagination, intelligence, and love.
Essential Responsibilities
Inquiry Response & Scheduling:
- Respond to availability inquiries in a timely, hospitable, and professional manner.
- Assist group leaders in understanding lodging and facility options
- Maintain and update the camp calendar within CampBrain to ensure coordinated camp operations
Contracting & Document Tracking:
- Send and follow up on booking contracts with guest groups
- Monitor deposits and final payments, following up in a proactive manner on all outstanding payments.
- Collect final number forms from Guest groups in the month prior to their arrival.
Hospitality & Cross-Team Collaboration:
- Communicate directly with food service, facilities, and leadership staff regarding group numbers, special accommodations, and arrival schedules.
- Foster an atmosphere where group leaders feel valued, understood, and supported throughout the planning and follow-up process.
Work Schedule & Location
- Work Model: Hybrid (primarily remote with regular onsite presence).
- Onsite Commitment: Approximately 15 hours per month onsite, primarily to build healthy working relationships with fellow staff and positive rapport with Guests.
- Interacting with guest groups and fellow staff
- Participating in staff meetings
- Assisting other staff with on-site camp needs as requested.
- Hours: Part-time (estimated 20 hrs./week) with flexible scheduling based on booking volume and group arrival cycles (occasional weekend/evening touchpoints during heavy arrival windows).
Qualifications & Competencies
- Demonstrated experience in customer service, administrative support, or hospitality/retreat coordination.
- Strong digital literacy with database management and scheduling systems (experience with CampBrain or similar camp/event management software strongly preferred).
- Warm, professional written and verbal communication skills.
- Strong self-motivation, time management, and proactive follow-up habits.
To Apply
- We are also seeking a bookkeeper (approximately 10 hrs/week) and are open to combining that position with this registrar position.
- Please submit your resume/professional profile, including three references, to
Pay: From $11.00 per hour
Work Location: Hybrid remote in Slippery Rock, PA 16057