Interior Design Firm Office Manager

.A boutique luxury interior design firm in South Tampa is seeking an Office Manager to handle office administration and design merchandise purchasing. This role is the left-brain center hub in a right-brain creative office.

This award winning interior design firm offers a pleasant working environment with a competitive compensation package for the right candidate. This position is ideal for an outstanding professional who has master project tracking and coordination skills and wants a stable and long-term position with a growing firm. This position is full-time and will work in the office with an outstanding and friendly team. 

Responsibilities Include:

·      Project Tracking and Data Entry

·      Manage the monthly time billing invoicing for office

·      Manage all purchasing and goods procurement for interior design projects

·      Coordinate all product deliveries

·      Manage product warehousing as needed

·      Coordinate shipping, deliveries and installations

·      Coordinate and schedule contractor installation work as needed

·      Enter all scheduling information in project tracking software – Studio Webware

·      Enter and manage all vendor information

·      Weekly order status reporting

·      Liaise with vendors and contractors to ensure they are providing goods and services as needed

·      Track and apply payments received from clients

·      Track payments to vendors

·      Coordinate with Bookkeeper regarding payments and receipts as needed

·      Administrative filing and general office upkeep

·      Design project installation preparation and assistance

Qualifications

·     Accounting/Book Keeping Experience

·      2 years of office administration experience

·      Experience in design showrooms, products or design industry procurement desired

·      Interior Design vendor knowledge a plus

·      Must live within a half hour of the South Tampa area

·      Must be a natural relationship builder and have a polished and personable communication style

·      Must have a professional, elegant and polished personal presence

·      Must have personal stability and long term career potential

·      Must be highly motivated, mature and driven to excel

Character Strengths:

·      Professional and polished phone presence

·      Gifted at building and maintaining professional relationships

·      Expert grammar and spelling skills

·      Highly organized, process and detail oriented

·      Must have a track record of precision in your work

·      Must be technically savvy

·      Extremely skilled at coordinating interdependent processes and timing

·      Gifted in multi-tasking in a fast paced environment

·      Must be effectual at coordinating and communicating with vendors

·      Must have a high level of personal stability