Payroll and Benefits Specialist

Position Summary:
We are seeking a highly detail-oriented Payroll Manager to lead payroll operations within our Paycom HRIS environment for a multi-state, mid-sized organization. This role is responsible for ensuring accurate, timely, and compliant payroll processing while leveraging Paycom’s full functionality to drive efficiency, maintain data integrity, and support organizational growth. The Payroll Manager will serve as the internal subject matter expert for payroll within Paycom and partner closely with Human Resources and Accounting.

Key Objectives:

• Accuracy & Timeliness: Ensure all earnings, deductions, and taxes are processed accurately and on schedule through Paycom payroll cycles
• Compliance: Maintain compliance with federal, state, and local regulations, including FLSA, wage and hour laws, and tax requirements
• Process Efficiency: Optimize Paycom workflows, approvals, and system configurations to improve processing efficiency and scalability
• Data Integrity & Confidentiality: Maintain accurate employee payroll data within Paycom while safeguarding sensitive information
• Reporting & Reconciliation: Utilize Paycom reporting tools to reconcile payroll data and support accounting functions
• Employee Support: Provide timely resolution to payroll inquiries and ensure a positive employee experience
• Coordination: Partner with HR, Accounting, and leadership on compensation changes, benefits administration, and audit support

Key Responsibilities:

• Serve as the primary Paycom Payroll Administrator, managing payroll processing, system configuration, and reporting
• Process end-to-end payroll within Paycom, ensuring accuracy across a multi-state workforce
• Manage daily payroll operations within Paycom, including:
  • Reviewing and processing Personnel Action Forms (PAFs) through workflow approvals
  • Auditing Benefit Enrollment changes and ensuring accurate payroll deductions
  • Reviewing and maintaining employee tax setups and profiles
  • Monitoring and validating 401(k) contributions and loan repayments
  • Managing leave statuses (LOA, FMLA, etc.) and ensuring correct pay treatment
• Review and approve timecards, pay adjustments, earnings codes, and deductions within Paycom Time & Attendance
• Submit and manage garnishments and tax notices in Paycom upon receipt, ensuring timely processing
• Leverage Paycom tools to ensure compliance with FLSA, overtime rules, and state-specific requirements
• Investigate and resolve payroll discrepancies using Paycom reporting and audit tools
• Generate and analyze Paycom payroll reports to reconcile payroll registers, control totals, and GL data
• Partner with the Chief Accounting Officer and third-party vendors to reconcile payroll tax filings, W-2s, and benefit reporting
• Maintain payroll-related documentation within Paycom, ensuring audit readiness
• Support system updates, earnings/deduction code setup, and workflow enhancements within Paycom
• Process and reconcile off-cycle payrolls and manual checks within Paycom as needed
• Serve as the internal point of contact for payroll-related questions and Paycom functionality

Reporting Structure:
This position reports to the Human Resources Manager and works closely with the Chief Accounting Officer.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field (or equivalent experience)
• 3–5 years of payroll experience, preferably using Paycom
• Strong working knowledge of multi-state payroll, FLSA, tax compliance, and garnishments
• Hands-on experience with Paycom modules, including Payroll, Time & Attendance, Benefits Administration, and Reporting
• High attention to detail with a strong focus on data accuracy and confidentiality
• Ability to manage deadlines in a fast-paced, deadline-driven environment
• Strong analytical, organizational, and problem-solving skills

What Success Looks Like in This Role:

First 30 Days – Learning & Stabilization

• Gain a strong understanding of company payroll processes, policies, and timelines within Paycom
• Become familiar with current workflows, including Personnel Action Forms (PAFs), timecard approvals, benefits deductions, and tax setups
• Build working relationships with HR, Accounting, and key operational leaders
• Successfully support at least one full payroll cycle with accuracy and timeliness
• Begin identifying areas for improvement in payroll workflows and system utilization

60 Days – Ownership & Optimization

• Independently manage end-to-end payroll processing within Paycom
• Ensure consistent accuracy in payroll calculations, deductions, and compliance requirements
• Proactively address payroll discrepancies and employee inquiries with minimal oversight
• Begin implementing improvements to Paycom workflows, reporting, and audit processes
• Strengthen reconciliation processes and alignment with Accounting (GL, tax reporting, etc.)

90 Days – Leadership & Continuous Improvement

• Fully own payroll operations with a high degree of accuracy, efficiency, and compliance
• Establish reliable audit and reconciliation routines that minimize errors and risk
• Implement measurable improvements to payroll processes (efficiency, turnaround time, error reduction)
• Serve as the internal subject matter expert for Paycom payroll functionality
• Provide proactive insights and recommendations to HR and leadership on payroll trends, compliance, and process enhancements

Compensation & Benefits

• Salary: $55,000 – $65,000 annually (based on experience and qualifications)
• Bonus: $3,000 guaranteed year-end bonus
• Paid Time Off: 14 days of PTO (prorated based on start date)
• Paid Holidays: 7 company-recognized holidays
• Retirement: 401(k) with employer match (50% of the first 7% contributed)
• Life Insurance: $50,000 employer-paid coverage
• Disability Coverage: Employer-paid long-term disability
• Wellness Program: Incentives and resources to support employee well-being
• Health Benefits: Medical, dental, vision, and additional ancillary coverage options

Salary : $55,000 - $65,000