What are the responsibilities and job description for the Operations Specialist position at Credence?
At Credence, we support our clients’ mission-critical needs, powered by technology. We provide cutting-edge solutions, including AI/ML, enterprise modernization, and advanced intelligence capabilities, to the largest defense and health federal organizations. Through partnership and trust, we increase mission success for war-fighters and secure our nation for a better future.
We are privately held, are repeatedly recognized as a top place to work, and have been on the Inc. 5000 Fastest Growing Private Companies list for the last 12 years. We practice servant leadership and believe that by focusing on the success of our clients, team members, and partners, we all achieve greater success.
Credence has an upcoming need for an Operations Specialist who will be primarily responsible for supporting the Dayton Program Management Office by providing daily direct operational support and assistance to the Program Managers managing multi-million dollar contracts for the U.S. Air Force, Department of War and other government agencies.
Responsibilities include, but are not limited to the duties listed below
- Reviewing, editing and compiling Program Deliverable and Status Reports
- Reviewing, processing and tracking employee travel requests.
- Reviewing and approve expense reports for accuracy and proper documentation prior to reimbursement.
- Performing on-boarding and off-boarding activities for new or departing employees.
- Track and manage employee data using spreadsheets, ensuring timely updates and confidentiality.
- Recording, maintaining and tracking accurate notes and meeting minutes as required.
- Maintaining accurate equipment supply records.
- Inventory office supplies and order or purchase items as needed.
- Ensuring timely delivery of contract tasks, deliverables and suspense tracking.
- Interacting with employees, task leads, business partners, government and clients as necessary.
- Acts as employee local liaison to Program Managers and corporate staff.
- Planning and assisting in business meetings and events such as job fairs, employee gatherings, etc.
- Other duties as needed or directed by Program Managers.
- Extensive knowledge in Microsoft Office products, including but not limited to:
- Outlook, Word, Excel, PowerPoint, Teams and SharePoint
- Experience in Time keeping tools (Deltek, Costpoint)
- Experience in Travel and Expense Management software (SAP, Concur)
- Records Management skills
- Effective Communication skills
- Organizational skills
- Ability to take accurate and detailed meeting minutes
- Knowledge of DOD, USAF and government contracts preferred
- Knowledge of Project Management principles preferred
- After hours work and some travel may be required
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Training & Development