Administration

Title: Human Resources Coordinator

Salary Range: $25.00-$28.00/Hour

Coordinates onboarding of Temporary Employees, Union labor, and Independent Contractors.

• Onboards temp techs and union employees in Payroll system, ensures all are onboarded and I-9’s are completed prior to starting work but no later than 3 days after the start date. This task must be completed with urgency to ensure that we are compliant with I-9 regs.
• Ensures all Paylocity fields applicable to temp techs and union employees are updated accurately.
• Monitors Paylocity for inactive PRN techs and union employees, terminates those that have been inactive based on criteria.
• Provides DocuSign links to set up Accounts Payable information for Independent Contractors (includes invoicing requirements).
• Reviews documents and maintains files ensuring all required documents are provided and are up to date.
• Maintains database and follows up on expired insurance, secures updated documents.
• Provides Labor Coordinators with a DO NOT WORK list until updated insurance docs are provided.
• Collects and reconciles invoices from contractors as soon as possible after the event.
• Forwards audited invoices from Labor Coordinators to AP for final payment.
• Other duties as assigned.

Required Education and Experience

• 3-5 years of experience covering extremely deadline driven office setting: production in film/tv a plus.
• Excellent analytical skills.
• Ability to meet tight deadlines and organize multiple changing priorities at a fast pace.
• Demonstrated skills in communication and an ability to interact with a wide range of individuals and strong personalities.
• Works within current system with an eye for improving processes, reviewing and auditing data ensuring accuracy and consistency.
• Ability to maintain complete confidentiality of all employee positions, pay, personal data, and health status.

Position Type/Expected Hours of Work

Full time position ability to work overtime.