Executive Assistant/Office Manager/Personal Assistant to the CEO

The Executive Assistant/Office Manager will support our CEO and executive team, ensuring the smooth operation of our office. The ideal candidate will excel in multitasking and take a proactive approach to supporting our executives, managing office functions, and assisting the CEO with personal tasks. Superior organizational skills, excellent communication, and a high level of discretion are essential for managing diverse responsibilities in a dynamic work environment.

Job Responsibilities

Executive Assistant:

• Meeting and Event Coordination:
• Organize and coordinate meetings, including scheduling, reserving guest offices/conference rooms, and facilitating catering for partner and guest meetings and events
• Assist in the logistics and coordination of in-house and off-site activities, meetings, and conferences
• Research and Analysis:
• Research, analyze, and summarize various topics as requested
• Undertake special projects for CEO and the executive team
• Communication Management:
• Prepare and edit correspondence, communications, presentations, and other documents
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients
  

Office Manager

• Office Organization and Maintenance:
• Assist with general office organization and track/follow up on building requests.
• Manage and fulfill inventory for office and kitchen supplies
• Maintain relationships with vendors and service providers
• Visitor Coordination:
• Welcome visitors and employees, notifying team members of their guests' arrival.
  

Personal Assistant To The CEO

Personal Management:

• Monitor personal family documentation, travel arrangements, and special requests while providing high-level customer service, anticipating, and handling personal requests
• Manage charity requests and receipts, and track donations accordingly

Financial Administration:

• Track investments, loans, and other financial activities using spreadsheets and personal accounting software (e.g., QuickBooks, Excel)
• Process checks, transfers, and wires for personal and business expenses.
• Monitor and reconcile personal bank account activity monthly
• Additional duties as assigned by CEO
  
  

Required Skills

• 3 years of executive assistant/office manager experience
• Excellent verbal and written communication skills
• Attention to detail and problem-solving skills
• Well organized and able to maintain detailed files
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint)
• Maintains awareness of the need for confidentiality
• Strong proactive initiative and ownership
• Positive energy, attitude, and mindset
• Excitement to cultivate strong relationships with colleagues, energized by working in a collaborative team environment
  
  

Job Type: Full-time

Salary: $60k-$75 annually

Benefits

• 401(k) matching
• Health insurance
• Vision insurance
• Dental insurance
• Paid time off
• Bonus opportunities