What are the responsibilities and job description for the Extended Day Program Manager position at Creative Minds International Public Charter School?
Extended Day Program Manager
POSITION SUMMARY
The Extended Day Program Manager role manages the day-to-day administration, staff supervision, and program quality of CMI's academic support and after-school enrichment offerings. The Extended Day Program Manager ensures that all students receive a safe, structured, and engaging experience that reflects CMI's internationally-minded values and commitment to the whole child. Reporting to the Director of Family Engagement, the Extended Day Program Manager serves as the primary operational leader of the extended day program and a central point of contact for families, extended day staff, and the broader school community.
KEY RESPONSIBILITIES
Program Leadership & Operations
- Oversee the full daily operations of CMI's extended day program, spanning academic support hours (10:00 AM – 3:00 PM), before-school care (7:15 AM - 8:15 AM), and after-school care (3:00 PM – 6:00 PM)
- Design, implement, and continuously improve program schedules, enrichment activities, and academic reinforcement blocks aligned with CMI's international (IEYC/IPC/IMYC) curriculum framework
- Develop and manage program policies, procedures, and operational systems to ensure consistency, compliance, and quality
- Maintain accurate student enrollment, attendance, and dismissal records.
- Ensure all program spaces are safe, organized, and set up to support a positive learning environment
- Coordinate snack, nutrition, and logistics in accordance with school and regulatory guidelines
- Manage program registration, billing, and collections operations, including family accounts, payment tracking, and resolution of outstanding balances
Staff Supervision & Development
- Directly supervise Program Assistants and any additional extended day staff and program partners (contractors), providing ongoing coaching, feedback, and performance evaluation
- Lead regular team meetings, professional development sessions, and onboarding for new program staff
- Build a collaborative, accountable team culture grounded in CMI's mission and student-centered values
- Manage scheduling, coverage, and staffing logistics to maintain program ratios and continuity
- Partner with school leadership to identify staffing needs and support hiring and onboarding for the extended day team
Family & Community Engagement
- Serve as the primary point of contact for families regarding extended day programming, enrollment, scheduling, and concerns
- Communicate proactively with families through newsletters, updates, and direct outreach in collaboration with the Director of Family Engagement
- Maintain a welcoming, responsive presence at daily pick-up and program transitions
- Support the Director of Family Engagement in coordinating family-facing events, orientations, and engagement initiatives tied to the program
Compliance & Reporting
- Ensure program operations comply with all applicable health and safety standards, and CMI policies
- Manage program documentation including incident reports, emergency contacts, allergy and health records, and attendance logs
- Track program data and outcomes, preparing regular reports for school leadership as requested
- Support grant reporting and funder documentation related to extended day programming, as needed
School Community
- Collaborate closely with the Director of Family Engagement, Head of School, Principals, and instructional team to align extended day programming with school priorities
- Participate in school-wide staff meetings, leadership convenings, and professional development
- Uphold all CMI community expectations, policies, and confidentiality obligations
- Serve as a positive, visible presence in the school community, modeling the school's values and culturally responsive practices
QUALIFICATIONS
Required
- Bachelor's degree in Education, Child Development, Human Services, Nonprofit Management, or a related field
- Minimum three (3) years of experience in a school-based program, youth development, or related setting, with at least one (1) year in a supervisory or team lead capacity
- Demonstrated ability to manage program operations and lead a diverse staff team
- Strong organizational, communication, and interpersonal skills
- Commitment to equity, culturally responsive practice, and student-centered program design
- Ability to pass a background check
- Proficiency with Google Workspace, Microsoft Office, and basic student data or records systems
Preferred
- Experience in a charter school, international school, or multilingual/multicultural educational setting
- Familiarity with IPC, IMYC, IEYC, or similar internationally-focused curriculum frameworks
- Bilingual proficiency (Spanish is a plus)
- CPR/First Aid/Administration of Medication certification, or willingness to obtain prior to start
- Experience supporting students with IEPs, 504 plans, or diverse learning needs
- Knowledge of DC OSSE child care licensing requirements and youth program compliance standards
Creative Minds International Public Charter School is an Equal Opportunity Employer.