Administrative Support Associate

Company: Creative Lighting & Power, LLC
Location: Lakeland, FL
Schedule: Monday - Friday, 8:30 AM - 5:00 PM
Position: Immediate Hire
Creative Lighting & Power, LLC is a well-established Commercial Electrical Company with our headquarters located in Lakeland, FL. Our footprint extends through Florida, Georgia, Alabama, North Carolina and Puerto Rico. Our exceptional team of Electrical professionals and Administrative Staff consistently demonstrates a high level of service and a spirit of excellence. If you are humble, eager for growth opportunities, and you are team-oriented, you may be a fit for our growing team!
Learn more about our team here: www.creativelightingandpower.com
We are currently seeking a strong Administrative Support Associate for our office in Lakeland, FL. This person will play a supporting role to the entire office management team. The required tasks may vary based on our changing workload and needs. The applicant who will fit best in this position will be upbeat and friendly, calm under pressure, and have a pleasant demeanor. Those who enjoy a work environment that’s positive and interactive with the entire team will likely thrive in our culture. Requirements:

• Bi-lingual Fluency in English and Spanish (Due to the diversity of our team, this is mandatory)
• Experience: 5 years in a construction office (preferred but not required)
• The ability to pass a drug test and background check.
• Strong organizational skills, and detail oriented.
• Ability to handle multiple tasks simultaneously, and adapt to changing priorities.
• Strong technology skills; proficiency in Microsoft Outlook, Word, Excel, and the ability to learn new applications.
• Maturity and discretion in handling sensitive company information.
• Exceptional problem-solving and critical-thinking abilities.
• Strong communication and customer service skills.

Qualifications:

• Stable work history with verifiable references.
• Demonstrated commitment to positive employee experience and workplace culture.
• We're looking for professionals who see this as more than a job—it’s a long‑term opportunity to contribute, grow, and build a stable career with us.
  
• Ability to handle high-pressure situations with professionalism and composure.
• Valid driver’s license and reliable transportation.
• Numbers focused with Data Entry, Job Costing, and Invoice reconciliation.
  
• Proficiency in Excel or accounting systems is a plus.
  

Key Responsibilities:

• Lobby and Phone System Management to create a welcoming office atmosphere, including incoming calls, making coffee and refreshing snacks.
• Assist with various administrative tasks to support team members.
• Order and distribute Certificates of Insurance as needed.
• Maintain clear and open, respectful communication within the team and with clients.
• Organizing and prioritizing tasks effectively.
• Creating innovative solutions and proactive support.
• Managing internal associate thank you cards, notes, balloons for birthdays and anniversaries, and facilitating team lunches every Friday.
  
• Organizing company events and initiatives to foster a positive work environment.
• Overseeing office supplies, uniform inventories, and ordering.
• Printing Project Blueprints with in-house plotter printer.
• Sending and Receiving Docusign Contracts
• Pickup and Distribution of Company Mail.
• Arrange travel for road crews, including hotels, short-term rentals, car rentals, and airfare, and be available to handle travel arrangements outside of normal hours if necessary, with flexible scheduling to accommodate.
• Manage registrations and upkeep of contracting licenses, and minority-owned certifications.
• Learning and utilize tools like Jotform, EZ Texting, calendar invites, and booking meeting rooms to streamline operations.

Benefits:

• 6 Paid Holidays
• IRA Retirement account with 3% company matching
• Health, Vision, and Dental Insurance
• AFLAC coverages available
• Short-Term and Long-Term Disability
• Company uniforms and swag
• Potential for quarterly profit-sharing bonuses

Join Us! If you possess a positive attitude, excellent communication skills, and a detail-oriented mindset, we would love to hear from you.

EOE/AAP: We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Salary : $22 - $26