What are the responsibilities and job description for the Administrative Assistant position at Creative Caricatures?
Job Overview
We are seeking a dynamic and organized Administrative Assistant to join our team and support daily office operations with enthusiasm and professionalism. In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks efficiently, and ensure the smooth functioning of our office environment. Your proactive approach, exceptional organizational skills, and technical proficiency will help foster a productive and welcoming workplace. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a collaborative team.
Duties
- Greet visitors, answer multi-line phone systems, and direct calls with excellent phone etiquette
- Manage calendar appointments, schedule meetings, and coordinate events using productivity software
- Perform data entry tasks accurately using spreadsheets and word processing tools
- Maintain organized filing systems—both digital and physical—ensuring easy retrieval of documents
- Support office management activities such as inventory tracking, supply ordering, and equipment maintenance
- Assist with client communication, customer support, and follow-up correspondence to enhance service quality
- Utilize QuickBooks for basic bookkeeping tasks including invoicing and expense tracking
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with office management and clerical duties in a professional setting
- Excellent organizational skills with the ability to prioritize tasks effectively
- Bilingual abilities are highly desirable to facilitate communication with diverse clients and team members
- Familiarity with multi-line phone systems and phone communication best practices
- Demonstrated data entry speed with high accuracy and attention to detail
- Knowledge of filing systems, proofreading, and document management practices
- Ability to handle multiple responsibilities simultaneously while maintaining productivity software efficiency
- Personal assistant experience or calendar management skills are a plus
- Strong customer service orientation combined with professional phone etiquette
- Technical proficiency in office equipment, spreadsheets, and general computer skills
Join us in creating a vibrant office environment where your organizational talents shine! This role is perfect for motivated individuals eager to grow their administrative career while supporting a thriving team.
Pay: $15.00 - $20.00 per hour
Benefits:
- Flexible schedule
Work Location: Hybrid remote in Acworth, GA 30101
Salary : $15 - $20