Executive Assistant

Please read the entire job posting. Yes, it is long and detailed, but please stick with us. We are looking for a candidate who will be excited about the position, and we want to be sure that you have the right expectation.

About You:

Your friends know you as the one who organizes everything. You're the constant support, the one who is quick to help plan everyone else's vacations, make everything fit into their moving trucks... and, whether they like it or not, you probably have a minute-by-minute itinerary for a last-minute family and friend get-together. It's just who you are.

You feel excited when you think about completing a project. The idea that when someone gets to utilize the work that you have completed masterfully makes you feel like a rockstar.

You have a keen focus and don’t shy away from making a decision. When an opportunity comes up in your life, you are the person who knows there is a way to make it happen. You don’t take no for an answer. But when things do not go to plan, you are adaptable, knowing that the best-laid plans can go awry.

You are empathetic and understand the pressures on others and want them to feel heard and seen. You understand that communication is key and that perception is everything. When you communicate with clients and team members, you are able to make them feel supported, even when delivering information that they did not want to hear.

We are seeking this enthusiastic, driven individual as the executive & personal assistant to the CEO, also supporting the company as a whole in various capacities. You are this person if you love a fast-paced environment, are exceptional at tracking details, have flexible work hours, and have an adaptive, can-do attitude.

If you like constant variety, can take ownership of your tasks, have outstanding organizational skills, and follow through, we’d love to have you on the team!

About Creative Agency Success:

We work with creative agency owners to help them simplify and scale their agencies. We are on a mission to elevate their brilliance and have it truly appreciated by their clients and themselves. Society often discounts creatives, not appreciating the contribution that they have made to the world. They are the inventors, the dreamers, the visionaries, and the trailblazers who bring ideas to life and shape the world around us. Our clients are shaping the future of industries, economies, and the lives of the people around them. We want to help them create a world, a business that fully appreciates them, acknowledges them, and compensates them equal to the contribution that they have made to their clients, the world, and to us.

We are a minority and LGBTQ owned business that believes in the power of diverse perspectives and mutual respect. Always looking to learn from our team, inspire them, and work collaboratively to have an impact on the world around us. We believe this is how we can best serve our clients and grow as a business. While we are a team of A players who work hard, we first prioritize our team as people. We work to live, not live to work.

Job Responsibilities

• Conserve executive’s time by taking initiative.
• Determine the priority of projects, using initiative to delegate or manage accordingly
• Consolidate and organize communication of international team
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Prioritize emails and respond when necessary
• Take minutes when necessary during meetings
• Organize and maintain the office filing system
• General Errands as needed
• House Management & Organization (management of housekeeper)
• Onsite event and client support
• Liaise with remote IT team
• Supporting other team members and initiatives as required
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the executive
• Maintain various records and documents

Ideal Candidate Qualities:

• You have a high degree of initiative to take independent action and exercise rational judgment at all times.
• You’re naturally an organized person and are able to track all details and tasks.
• Self-motivated and able to work with little or no supervision
• You are a confident person who challenges the status quo
• You are a clear communicator, understanding that the way that questions are asked is extremely important to getting what you need. The more detailed the question, the more detailed the responses.
• You’re a patient and flexible person, able to manage multiple tasks and reprioritize work often
• You love a problem that requires a creative solution and enjoy being inventive
• You communicate promptly and succinctly.
• Know that the Secret Code is 34, you do not know what this means yet, but we will explain.
• You are available for occasional evenings or weekends.

Qualifications:

• Bachelor’s degree preferred
• 5 years’ prior experience in supporting a senior executive
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills
• Experience managing high-volume email and calendar management

The Compensation & Benefits:

• $65k-$85k
• 4 Day Workweek
• Unlimited PTO
• All Federal Holidays Paid
• Closed 2 Weeks for Christmas & New Years Paid
• 401K Matching
• Health, Dental, Life & Disability Insurance

Job Type: Full-time

Pay: $65,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Job-related location requirement:

• Candidates must be within a 25-mile radius.

Work Location: In person

Salary : $65,000 - $90,000