Bookkeeper

WHO WE ARE

Creative Action is a nationally-recognized youth arts education organization in Austin,

Texas. As the largest provider of creative learning programs in Central Texas, we use

the arts as a medium to inspire creativity, unlock potential, and transform the lives of

students of all ages.

This finance role is integral to our mission of using the arts to inspire youth to be

creative artists, courageous allies, critical thinkers, and confident leaders in their

communities. We foster a collaborative and mission-driven culture where every team

member contributes to creating positive community change.

WHO WE WANT

We’re seeking an experienced, highly detail-oriented, organized, and collaborative

Bookkeeper who is passionate about supporting a mission-driven organization. This

position requires someone with a strong ethical foundation, a growth mindset, and

excellent problem-solving skills.

The ideal candidate can anticipate challenges, maintain strict confidentiality, and apply

nonprofit accounting principles to support our programmatic work. We seek someone

committed to accuracy and integrity in financial reporting and believes that all people

deserve equal opportunities and are valued for their unique life experience.

KEY RESPONSIBILITIES

This position reports directly to the Controller and is responsible for day-to-day accounting tasks that ensure accurate financial records.

• Maintain and reconcile all general ledger accounts using QuickBooks Online (QBO), ensuring accuracy and compliance with nonprofit accounting standards.
• Process accounts payable and accounts receivable transactions in Bill.com, including vendor setup, invoice processing, and electronic payments.
• Record and categorize income, grants, contributions, and program expenses in accordance with fund accounting principles.
• Reconcile bank, credit card, and balance sheet accounts monthly.
• Support the Controller in processing bi-weekly payroll using ADP Workforce Now.
• Support the Controller in preparing monthly journal entries (depreciation, allocations, accruals, etc.).
• Assist the Controller with the preparation of financial statements and grant reports for management, the board, and funders.
• Support the Controller in preparing for the annual audit and Form 990 preparation by maintaining organized documentation.
• Prepare and file annual 1099s for independent contractors.
• Support the Controller in monitoring restricted funds and tracking grants and donor contributions.
• Collaborate with the Controller and the Chief Operating Officer to ensure sound financial management practices.
• Maintain confidentiality and uphold internal controls and ethical accounting standards.
• Assist the Controller and Chief Operating Officer with various human resources administrative duties as needed, which may include onboarding, benefit enrollment, and compliance support.

QUALIFICATIONS & REQUIREMENTS

Required

• Minimum 3 years of bookkeeping experience, preferably in a nonprofit environment.
• Proficiency with QuickBooks Online (QBO).
• Familiarity with nonprofit fund accounting and grant tracking.
• Strong knowledge of GAAP and internal control principles.
• Excellent attention to detail, organization, and communication skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Must be able to pass all required background checks.

Preferred

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
• Direct experience with ADP Workforce Now and Bill.com is highly desirable.
• Experience with other software and accounting tools (e.g., Excel, Google Sheets).

COMMITMENT TO EQUITY & INCLUSION

Creative Action is an equal opportunity employer. We recruit, train, compensate, uplift and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.

Creative Action has a clear vision: we are an organization in which a diverse group of unique thinkers and talented people come together to want to do their best work serving our students through the Arts. We know that our company would not succeed without the dedication and hard work of our creative and passionate employees.

Creative Action believes in diversity, equity, inclusivity and belonging, and this core set of values is reflected across every department and community in which we serve. We are committed to and focused on anti-racism and anti-oppression, and fold this into our organizational foundation. We believe deeply that diversity and differences are what make us an innovative, compassionate, and forward-thinking organization.

We strongly encourage individuals to apply who identify as LGTBQIA , bilingual, Black, Brown, Indigenous and/or people of color.

Job Type: Part-time

Pay: $24.00 - $28.00 per hour

Expected hours: No more than 20 per week

Benefits:

• 403(b)
• Employee discount
• Paid training
• Professional development assistance
• Work from home

Work Location: Hybrid remote in Austin, TX 78721

Salary : $24 - $28