What are the responsibilities and job description for the Office Administrative Assistant position at Crawford?
Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff, clients, and visitors alike. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for maintaining an efficient and welcoming office environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace culture.
Duties
- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
- Handle multi-line phone systems, screening and transferring calls efficiently while providing excellent customer service
- Perform data entry tasks using spreadsheets and productivity software to maintain accurate records and reports
- Utilize QuickBooks for basic bookkeeping, invoicing, and expense tracking to support financial processes
- Coordinate office management activities, including supply ordering, mail distribution, and maintaining office equipment
- Assist with document preparation, proofreading, word processing, and filing to ensure organizational clarity
- Support client communication and customer support efforts through timely responses and professional interaction
- Maintain organizational systems that enhance productivity and streamline administrative workflows
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy skills
- Experience with data entry, spreadsheets, and document management tools to ensure accuracy and efficiency
- Knowledge of QuickBooks accounting software for financial record-keeping
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Strong verbal and written communication skills; bilingual abilities are a plus for diverse client interactions
- Demonstrated experience in office management, clerical duties, and front desk responsibilities
- Ability to handle multi-line phone systems with professionalism and courtesy
- Technical proficiency in productivity software, typing speed, proofreading, and time management techniques
- Personal assistant experience or administrative experience that showcases reliability and attention to detail
Join us as an Office Administrative Assistant where your organizational talents will shine! Be part of a team that values proactive problem-solving, excellent communication, and a positive attitude. This role is perfect for someone eager to grow their administrative career in a supportive environment that recognizes your contributions every step of the way.
Pay: $25.29 - $30.45 per hour
Benefits:
- 401(k)
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Relocation assistance
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $25 - $30