SCHOOL NUTRITION - OFFICE ADMINISTRATOR

CRAVEN COUNTY SCHOOLS
SCHOOL NUTRITION OFFICE ADMINISTRATOR

JOB DESCRIPTION

Position: School Nutrition Office Administrator
Reports to: Director of School Nutrition
Terms of Employment:
12 Months, Full-Time (40 Hours/week)
Pay Grade: 61
FLSA Status: Non-Exempt

Nature of Work
Employee will perform clerical and administrative procedures for the School Nutrition Department with Craven County Schools. Employee will process Free and Reduced-Price School Meals Household Applications for Craven County Schools.

Essential Functions/Typical Tasks
Under the direct supervision of the School Nutrition Director, perform all duties and responsibilities as outlined:

• Process free and reduced-price school meals household applications within 10 days of receipt, including maintaining the Direct Certification Imports, printing and mailing and/or emailing eligibility letters to parents.
• Compile and process the free and reduced-price school meals eligibility letters packet for NCDPI approval. Perform Direct Certification Import on July 1 and thereafter as required by NCDPI. Complete Verification process per NCDPI deadline.
• Set up and maintain files or storage of a large and varied number of subjects.
• Gather student data for Community Eligibility Provision per NCDPI on April 1
• File and retrieve information from alphabetical, chronological, numerical, or by subject filing system.
• Purge files by prescribed procedure.
• Submit recommendations for employee stipends and tracking of employee stipends
• Operate a large variety of standard office equipment.
• Record and compose drafts of official minutes, records or policies and file minutes of meeting proceedings or other settings as determined by the director.
• Compile agendas and minutes and prepare for Managers’ Meetings as instructed by director.
• Receive and respond to telephone calls. Process all mail received to department.
• Utilizes ML Schedules for facility rentals for meetings and/or training.
• Work with the director and supervisors to list staff vacancies and recommendations for staffing needs utilizing Powerschool Applicant Tracking System.
• Submit work orders to Facilities Support Services for School Nutrition office repair related issues.

• Key staff training into LINQ.

• Compile Cafeteria Health Inspections and assist director on any quarterly reports needed.
• Gather information for Testing and Accountability, including the Economically Disadvantaged Students listing.
• All other duties and responsibilities assigned by the School Nutrition Director.

Knowledge, Skills, and Abilities

• Proficient computer skills with the ability to navigate multiple software applications.
• Working knowledge of office practices and general office equipment
• Working knowledge and ability to use correct grammar, spelling, and punctuation
• Ability to read and comprehend procedures.
• Ability to exercise independent judgment and to use initiative to resolve problems.
• Ability to establish and maintain effective working relationships.
• Ability to communicate in a pleasant, positive manner with students, staff, parents, and co-workers.

Physical Requirements
The major physical and cognitive requirements listed below are applicable to the School Nutrition Office Administrator job classification within the School Nutrition Department of Craven County Schools. Work in this classification is considered medium physical work requiring the exertion of up to 50 pounds of force occasionally and up to 30 pounds of force frequently and up to 10 pounds of force constantly to move objects.

Must be able to:

• Walk, lift, reach, stoop, stand, grasp, balance, climb, kneel, and crouch.
• Operate machines, motor vehicles, hand tools, and job specific equipment tools.
• Determine the accuracy and thoroughness of work.
• Observe general surroundings and activities.
• Hear sufficiently to accurately perceive information at normally spoken word levels.
• Use communication by means of spoken and written words to express or exchange ideas.

Education and Experience

• Graduation from high school
• Experience in a fast-paced office environment

Certification and Licensure Requirements (if applicable):

Special Requirements

Valid NC Driver’s License

*In compliance with Federal Law, Craven County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age or disability.