Manager of Events & Special Projects

The Manager of Events & Special Projects oversees the Firm’s internal and external events management team responsible for the planning and execution of a wide variety of events for lawyers, clients, recruits and staff. This position is also responsible for overseeing various special projects related to the Firm’s Hospitality Services function, as needed.

• Oversees the Events team on the planning and execution of Firm events, including site selection, contract negotiation, menu selection, design of invitation, RSVPs, list management, onsite staffing, transportation and follow-up;
• Uses project management skills and tools, such as timelines, budget worksheets, agendas and event schedules, to define and communicate event parameters and ensure that defined procedures are implemented to ensure flawless execution;
• Provides ongoing support, including drafting of event communications, organizing data, files and materials, compiling information, preparing routine and ad-hoc reports, and responding to requests for assistance;
• Acts as expert Cvent User. Works with the Events team to ensure Cvent data is complete and accurate, and oversees the Cvent training for junior team members and new joiners. Runs reports, as needed, and assists with design and implementation of new Cvent templates;
• Researches site venues and vendors, makes in-person connections, and maintains venue/vendor files and contact details;
• Collaborates with the Events team on on-site event preparation and floor plan generations;
• Facilitates ticket requests with departmental colleagues and external brokers for cultural or sporting ticket requests, and facilitates other client concierge requests, as needed;
• Assigns and reviews event-related materials, such as name tags, place cards and menus;
• Vets vendors to ensure high-quality service and/or products for various services;
• Reviews and edits contracts for vendors;
• Handles all logistics coordination, including people, vendors and supplies;
• Coordinates and acquires COIs for buildings with Finance;
• Creates budget proposals and tracks budgets for each event and assists with yearly departmental forecasts;
• Seeks appropriate approvals for event requests that are out-of-scope;
• Travels for site visits and on location set-up and breakdown, as needed;
• Assists with various special projects under the Hospitality Services umbrella, including coordinating with the Trial Site Logistics team on trial preparation and execution, as needed;
• Makes hiring and staffing decisions, which includes interviewing, selecting, training, oversight and performance management of employees;
• Provides regular training and guidance to team members;
• Prepares annual performance evaluations for direct reports. Provides accurate feedback and sets goals for staff. Monitors and documents follow-up throughout the year;
• Consults with the Associate Director of Hospitality Services and Human Resources department on employee relations issues; and
• Performs other duties, as assigned.
• Bachelor’s degree required;
• 5-7 years of event planning experience with at least 2-3 years in a supervisory capacity. Corporate or Legal experience a plus;
• Excellent communication, both verbal and written, skills;
• Strong organizational, project and time management skills;
• Knowledge of NY venues and vendors preferred;
• Ability to work effectively with lawyers, staff and vendors of all levels to implement successful events;
• Creativity, flexibility, adaptability, excellent teamwork skills and an ability to work cross-functionally;
• Ability to work independently, meet multiple deadlines and respond well to change;
• Must maintain a professional demeanor;
• Must be articulate and client service oriented;
• Strong written communication skills;
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Access, Cvent, and the ability to quickly learn and adapt to Firm applications and procedures; and
• Availability to work additional hours, be on-site for events and special projects, and travel, as needed.
  
  

This position is located in our New York office, and currently has a hybrid work schedule, but that is subject to change. The estimated salary range for this position is $150,000 to $175,000. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.