Substitute Administrative Assistant

SUMMARY: Serves as an Administrative Assistant to the principal and as facilitator for the school/public being served, in communicating information, problem solving, material acquisition, cash handling and record keeping.

ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned

Makes and receives telephone calls, takes messages, routes calls and schedules appointments.
Maintains school records and confidential files for students, building, principal, and related requirements.
Receives and routes all mail.
Acts as liaison between school and community, principal, parents, staff and students.
Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building
functions and principal needs.
Under the direction of the Principal, the Administrative Assistant will follow “guidelines for funds” established by the
Business Office.
Orders, processes, and maintains office materials and equipment in coordination with the principal.
Operates standard office equipment including but not limited to computer, calculator,
intercom, photocopier and fax machine.
Processes student changes and dismissals and related forms in coordination with the principal.
Processes attendance/time cards for the building staff.
Maintains accurate student attendance records including late arrivals and early dismissals.
Maintains lunch records for the school including count, payment and weekly report.
Assists principal in maintaining accurate records regarding enrollment and building organization.
Assists and orientates substitutes.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED).

OTHER SKILLS and ABILITIES:

Word processing skills. Ability to get along with other people. Patience in dealing with parents and students. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to stand, walk and sit. The employee is occasionally required to stoop, kneel, crouch and lift. Specific vision and hearing abilities are required to perform this job.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in this work environment is usually moderate to loud. The employee continuously is interactive with the public, staff and administrators. The employee frequently will be required to meet multiple demands from several people.

POSITION IN TOTAL ORGANIZATION

Administrative Assistants will be under the direct supervision of the Principal and job performance will be evaluated on an annual basis.

Secretarial employees are responsible to the Chief Human Resources Officer for their overall job functioning. The Chief Human Resources Officer will assist the administrator(s) in supervision and evaluation of the Administrative Assistants.