Shipping & Purchasing Coordinator

The Shipping & Purchasing Coordinator supports Hunter Lift's manufacturing operations through material handling, shipping and receiving, transportation coordination, and purchase order processing. This position receives, moves, stages, organizes, packages, and ships materials and finished products throughout the facility, and coordinates UPS/parcel, LTL, and full truckload shipments — obtaining freight quotes, scheduling pickups, preparing shipping documentation, and tracking shipments. The role also provides transactional purchasing support, entering and processing purchase orders on behalf of engineers and other authorized personnel, and works closely with Engineering, Production, suppliers, and transportation providers to ensure materials are ordered, received, and shipped accurately and efficiently. This position combines hands-on manufacturing support with administrative responsibilities and calls for strong organizational skills, attention to detail, and the ability to manage multiple priorities.

The functions below are essential to this position. This list is representative, not exhaustive; the employee may perform other related duties as assigned.

Material Handling & Receiving

• Receive incoming materials, components, supplies, and equipment for parcel shipments.
• Verify incoming shipments against purchase orders, packing slips, and other receiving documentation.
• Identify and communicate shortages, overages, damaged materials, or other receiving discrepancies.
• Move and stage materials and finished products throughout the manufacturing facility.
• Organize and store incoming materials in designated locations.
• Assist with maintaining accurate identification and traceability of materials as required.
• Maintain an organized, clean, and safe receiving and material-storage area.
• Coordinate with Production and Engineering regarding incoming materials and priority requirements.

Shipping & Freight Coordination

• Prepare finished products, components, and other materials for shipment.
• Process outbound UPS and other parcel shipments, including shipment creation, labels, documentation, and pickup coordination.
• Coordinate LTL shipments, including obtaining freight quotes, scheduling pickups, and preparing bills of lading and other required documentation.
• Coordinate dedicated carrier shipments, including obtaining quotes, scheduling equipment, communicating pickup requirements, and confirming delivery information.
• Obtain and compare freight quotes based on cost, transit time, service requirements, and delivery schedules.
• Coordinate inbound freight when Hunter Lift is responsible for arranging transportation.
• Provide carriers and freight brokers with accurate shipment weights, dimensions, freight classifications, pickup information, and delivery requirements.
• Schedule carrier pickups and communicate loading requirements to appropriate manufacturing personnel.
• Track shipments and communicate shipment status and anticipated delivery dates to appropriate internal personnel.
• Maintain shipping documentation, bills of lading, tracking information, freight quotations, and proof-of-delivery records.
• Assist with investigating and resolving freight damage, shortages, lost shipments, and freight claims.
• Coordinate with Engineering and Production to ensure shipments meet project and customer requirements.

Purchasing / Purchase Order Support

• Enter and process purchase orders in the company's ERP system on behalf of engineers and other authorized personnel.
• Convert approved purchase requests, supplier quotations, engineering requirements, and other approved documentation into purchase orders.
• Verify supplier, part or service description, quantity, pricing, requested delivery date, ship-to location, payment terms, freight terms, and applicable project/job information prior to issuing purchase orders.
• Submit approved purchase orders to suppliers.
• Obtain and maintain supplier order acknowledgments and confirmations when required.
• Maintain supporting purchasing documentation, including supplier quotations, order confirmations, and correspondence.
• Follow up with suppliers regarding order status and expected delivery dates.
• Communicate supplier changes involving pricing, quantities, availability, lead times, or delivery dates to Engineering and/or Procurement for review.
• Assist with resolving discrepancies between purchase orders, receipts, packing slips, and supplier invoices.
• Update purchase order information as authorized when quantities, delivery dates, or other requirements change.
• Maintain accurate purchasing and supplier records within the ERP system.

Purchasing Authority: This position provides transactional purchasing support and processes purchases requested and approved by authorized personnel. Unless specifically delegated, the position does not independently select suppliers, negotiate pricing or commercial terms, establish new suppliers, or authorize purchases outside established approval limits.

Education & Experience

• High school diploma or equivalent preferred.
• Previous experience in manufacturing, material handling, shipping/receiving, logistics, purchasing support, or a related field preferred.
• Experience coordinating parcel, LTL, and/or truckload shipments preferred.
• Experience entering and processing purchase orders in an ERP or purchasing system preferred.
• Experience working within a manufacturing or industrial environment preferred.

Knowledge, Skills & Abilities

• Strong attention to detail and commitment to accuracy.
• Ability to read and understand purchase orders, packing slips, bills of lading, supplier quotations, and shipping documentation.
• Basic understanding of freight and transportation terminology.
• Ability to obtain, review, and compare transportation quotations.
• Strong computer skills and ability to learn ERP, purchasing, and carrier shipping systems.
• Ability to accurately enter purchase orders and maintain purchasing records.
• Strong organizational and time-management skills.
• Ability to prioritize multiple requests from Engineering and Production.
• Effective written and verbal communication skills.
• Ability to communicate professionally with suppliers, freight carriers, brokers, and internal personnel.
• Ability to work independently as well as effectively within a team.
• Dependable attendance and a strong work ethic.

Work Enviornment

This position operates within Hunter Lift's manufacturing facility and combines manufacturing-floor responsibilities with computer-based administrative work. The employee will work around fabricated steel components, forklifts, overhead cranes, trucks, material-handling equipment, and other manufacturing equipment. The employee may be exposed to varying temperatures, noise, dust, and other conditions typical of a manufacturing and warehouse environment. Safety, quality, housekeeping, and teamwork are essential expectations of the role.

Pay: $18.00 - $30.00 per hour

Expected hours: 40.0 per week

Work Location: In person

Salary : $18 - $30