What are the responsibilities and job description for the Administrative Assistant position at Crane Service Company, Virginia - CSVA?
Job Title: Administrative Assistant
Reports to: Lead Project Manager - Rigging Division
Location: Capitol Heights, MD
Employment Type: Full-Time
Position Summary
We are seeking a detail-oriented and proactive Administrative Assistant to support the Rigging Division. This position plays a key role in maintaining project documentation, assisting with proposal preparation, coordinating communication, and providing day-to-day administrative support. The ideal candidate is organized, thrives in a fast-paced environment, and demonstrates excellent communication and computer skills.
Key Responsibilities
- Prepare and format documents, proposals, reports, and presentations for the Rigging Division.
- Assist with creating and updating project documents, including site plans and equipment positioning diagrams.
- Learn how to create lift plans for crane and rigging operations using specialized software, with training provided.
- Maintain accurate records and filing systems for lift plans, proposals, permits, and safety documents.
- Communicate professionally with customers and internal team members regarding project information and documentation needs.
- Manage the scheduling and distribution of project documents and dispatch sheets to appropriate stakeholders.
- Type, proofread, and submit customer proposals and correspondence with high attention to detail.
- Assist with data entry and updating information in company systems and spreadsheets.
- Support daily administrative activities, including answering phones, organizing meetings, and handling general office tasks as directed.
- Ensure confidentiality and secure handling of sensitive company information.
Qualifications
- High school diploma or equivalent required; associate degree or higher in Business Administration, Construction Management, or related field preferred.
- 1-3 years of experience in an administrative, office support, or project coordination role, preferably in construction, engineering, or similar industry.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience with AutoCAD or other technical drawing software is a plus but not required.
- Strong organizational and time-management skills with the ability to handle multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong attention to detail and ability to proofread documents accurately.
- Valid driver's license and clean driving record preferred.
Working Conditions
- Office environment, with prolonged periods of sitting and computer use.
- Occasional lifting of materials up to 25 pounds, and occasional movement of items up to 50 pounds.
- Visual acuity required for reading documents and working with digital systems.
Benefits
- Salary: $ $
- 401(k) Plan
- Medical, Dental, and Vision Insurance – 100% Employer-paid for employees; 50% employer-paid for dependents
- Paid Time Off (PTO) and Flex Days
- AFLAC Supplemental Benefits
Other Requirements
- Must be eligible to work in the United States.
- Ability to pass a drug screening and background check.
- Professional appearance and demeanor.
- High level of personal integrity and commitment to maintaining confidentiality.
- Ability to work independently and as part of a team.
Job Type: Full-time
Pay: $ $30.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $30