Personal Assistant/Valet

Craft Time LLC

As a Personal / Executive Assistant/Valet, you will be assisting the President and CEO with a broad variety of tasks and assignments.

Role Overview

Your role is to provide comprehensive support to the CEO/ Executive Team, ensuring they have the tools, resources, and information necessary to make informed decisions and operate efficiently. This is a high-profile, demanding, and rewarding position for a detail-oriented, flexible, and highly organized professional. You will handle sensitive and confidential matters with discretion, while delivering top-tier support to busy executive and assisting with both professional and personal tasks for the CEO.

Key Responsibilities

Travel & Packing

• Coordinate all travel arrangements (flights, accommodations, itineraries) for the CEO and family/guests.

• Prepare and pack luggage for trips, ensuring clothing and personal items are organized and ready.

• Anticipate travel needs by arranging appropriate attire, accessories, and Travel with CEO , and take care of appointments and arrangements while travelling.

Household, Lifestyle & Pet Support

• Assist with cooking, meal preparation, Menu planning, coordinating catering/meals.

• Run errands such and perform household duties as shopping, picking up dry cleaning, or ironing, etc.

• Oversee household staff, vendors, and service providers for the CEO’s home, office, and warehouse facilities.

• Maintain household inventories (supplies, pantry, and wardrobe) and ensure readiness for daily needs.

• Walk the and care for the dog (French Bulldog) and cats dog, prepare meals and manage pet travel arrangements and its documentation, etc.

• Assist with arranging medical appointments, prescriptions and supplements.

• Provide General help and support as needed on a variety of business or personal related tasks that may come up.

Executive Support

• Manage the CEO’s calendar, emails, appointments, and Zoom calls.

• Draft, organize, and maintain correspondence, documents, spreadsheets, and meeting materials.

• Reconcile Personal and Business expenses and manage credit card statements.

• Provide executive-level support to the CEO and direct reports when required.

Skills & Competencies

• Quick learner; able to manage time‑sensitive matters.

• Flexible to work evenings/weekends for urgent travel or last‑minute changes.

• Strong judgment, attention to detail, and ability to follow direction

• Excellent communication and teamwork skills.

• Advanced MS Office proficiency and strong computer literacy.

• Effective problem‑solving and critical thinking abilities.

• Skilled at prioritizing and staying organized under pressure.

• Exceptional writing and grammar for professional correspondence-Confidentiality Agreement required.

• High discretion in handling confidential information.

• Strong organizational skills with consistent deadline management.

Qualifications & Experience

• A post-secondary Degree in administration/business, concierge/valet.

• 3 years senior executive support experience.

• Strong travel planning and coordination skills.

• Ability to manage multiple urgent tasks and priorities.

• Experience with vendors, service providers, and household operations.

• Proficiency in Outlook, Word, Excel; strong internet/AI research skills.

• Skilled in document management and format conversions.

• Valid driver’s license and reliable transportation.

• Experience with pet care and supporting teenage family members.

• Culinary or holistic nutrition background an asset.

• Flexible for last‑minute travel and varied time zones.

• Must have a valid passport and be able to travel to Canada and internationally.

Additional Information

• Full-time hybrid position (mix of remote and in-office work)

• Company-issued cellphone available upon request

• Laptop or dual-screen PC provided for remote work

• Role requires travel and a high degree of flexibility

Perks of joining Craft Time?

• Working in a fun-diverse team across two companies.

• Free snacks, drinks at office.

• Paid vacation in addition to 5 personal days

Company Description-

Craft Time LLC is a new, Florida based import and Distribution Company specializing in Arts, Crafts, Paper Crafts, and Home Décor trends at extremely competitive prices. We are a subsidiary of MultiCraft Imports Inc, a Canadian company established in 2004 and with 80 Employees. The CEO, of both companies, is who you will be working for. We are looking for candidates with a strong desire to succeed, work hard and move up in the ranks of our fast growing company. For more information please visit our websites - www.multicraft.ca www.crafttimeusa.com

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Application Question(s):

• This role requires a criminal background check. Are you willing to undergo such a check, and do you have any prior convictions that would prevent you from being cleared for employment?
• Do you have a valid driver's license?
• Are you flexible with short notice interview? Are you available for virtual interview on zoom if selected? please give 2-3 earliest dates and time?

Experience:

• Executive administrative support: 3 years (Preferred)

Language:

• English (Required)

License/Certification:

• CPR Certification (Required)

Location:

• Bonita Springs, FL 34134 (Required)

Shift availability:

• Day Shift (Required)
• Night Shift (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Salary : $65,000 - $75,000