Office Administrator

Position: Office Administrator Email Resume to Careers@WarrenNorman.com

Overview

The Warren Norman Company, located in Rock Hill SC, is seeking an Office Administrator to play a vital role in ensuring the smooth operation of office activities while supporting the brokerage and accounting team. This position serves as the central point of contact for administrative, operational, and brokerage-related tasks, providing exceptional support across departments while representing the firm with professionalism and hospitality.

Position Specifics:

Part-time (25-30 hours per week)

$25 per hour

Primary Responsibilities

Office Administration & Operations

• Serve as the welcoming presence in the office lobby, greeting clients, answering phones, and maintaining a professional and engaging environment.

• Manage general administrative tasks including ordering supplies, filing, scanning, mail handling, and other office support functions.

• Act as the primary liaison for technology support, coordinating with the IT provider on server, connectivity, and system-related issues.

• Support weekly leadership meetings by organizing meeting rooms, ordering and setting up lunches, and ensuring all necessary materials are prepared.

• Coordinate conference room bookings and provide on-site logistical support for meetings and events.

• Track and manage budgets for charitable contributions and community donations.

• Plan and execute employee engagement initiatives such as office lunches, team-building events, and company celebrations.

• Perform other duties and tasks as assigned

Brokerage Support

• Maintain and update property listings across multiple platforms, including the company website, CoStar, and SiteIndex.

• Assist in marketing initiatives by preparing listings, designing marketing materials, coordinating signage, and supporting promotional efforts.

• Manage social media presence for the company to include the brokerage department.

• Organize and maintain brokerage files to ensure accessibility and compliance.

• Collaborate with the brokerage and property management teams to support new lease coordination and tenant relationships.

• Handle inbound property inquiries and provide responsive follow-up to potential clients.

• Support data entry, metrics tracking, and departmental reporting for brokerage operations.

• Perform other tasks and duties as assigned

Financial Support

• Responsible for tracking and reporting hourly wages for payroll.

• Assist with bank deposits leveraging check scanning.

• Assist with coding of recurring invoices.

• Track tenant and vendor insurance requests while leveraging Yardi for consolidated management.

• Perform other tasks and duties as assigned

Email Resume to Careers@WarrenNorman.com