What are the responsibilities and job description for the Office Assistant position at CR Premier Properties LLC?
The office assistant is responsible for providing general administrative and clerical support to ensure the office operates efficiently. This role involves performing a variety of tasks, including managing office supplies, assisting with communication, and helping with office organization.
Key Responsibilities:
- Reception & Communication:
- Answer and direct phone calls to appropriate departments or staff members.
- Greet and assist visitors, ensuring they feel welcome.
- Handle incoming and outgoing mail, emails, and packages.
- Schedule appointments and meetings for office staff.
- Administrative Support:
- Perform data entry and maintain accurate office records and files.
- Organize and schedule office activities (meetings, events, travel).
- Prepare reports, presentations, and correspondence.
- Maintain office supplies and order new stock as needed.
- Office Organization:
- Maintain a clean and organized office environment.
- Coordinate office equipment maintenance and repairs.
- Assist in managing office space, including seating arrangements and meeting room bookings.
- Document Management:
- File, retrieve, and organize documents as needed.
- Prepare and process invoices, expense reports, and other administrative forms.
- Other Duties:
- Assist with HR-related administrative tasks, such as new employee onboarding.
- Help with office events or team-building activities.
- Perform any additional tasks assigned by office managers or supervisors.
Required Skills & Qualifications:
- Strong communication and interpersonal skills.
- Basic knowledge of office software (Microsoft Office, Google Suite, etc.).
- Organizational skills and the ability to multitask effectively.
- Attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information.
Preferred Qualifications:
- Previous office experience or administrative support.
- High school diploma or equivalent (Associate's degree or higher is a plus).
Work Environment:
- Full-time position (Monday to Friday).
- Office-based (may involve occasional remote work or flexible hours, depending on the company).
Pay: $23.42 - $28.21 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Flexible schedule
- Health insurance
Work Location: In person
Salary : $23 - $28