Administrative Assistant

8

**Qualificantions may warrant placement in a different job level**

Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry and maintaining/submitting expense reports.

• Develops and maintains spreadsheets encompassing various matters.
• Assists staff with research and preparation of reports and presentations.
• Managing appointments, coordinating/scheduling meetings, and maintaining calendars.
• Modifies and upgrades data systems.
• Assists in the utilization of computerized applications to facilitate productivity.
• Responsible for assessing and maintaining all office supplies.
• Maintains division files.
• Prepare and distribute minutes of meetings.
• Opening and distributing division mail, and preparing urgent packages for overnight.
• Tracking/monitoring incoming and outgoing correspondence as needed.
• Reviews various monthly budget reports and maintains and submits accurate expense records in SAP.
• Coordinates travel arrangements and assists with scheduling.
• Initiates purchase requisitions and service entry sheets in SAP.
• Verifies and processes invoices for payment, prepares travel authorizations and submits/maintains monthly expense reports.
• Submits work order requests for department moves, telephones, voice-mail requests, PC log-on, etc.
• Maintains SAP time entry reporting for executive's direct reports.
• Performs other project and process improvement initiatives as assigned.

• Associate's degree in Office Administration, Business or other related field from an accredited institution
• Experience with SAP
• Experience in Utility industry