Practice Manager II/ Sr. Practice Manager

PRACTICE MANAGER II or SENIOR PRACTICE MANAGER 

Why This Role Matters

As the Practice Manager/ Sr Practice Mgr, you’ll play a pivotal role in supporting dynamic building renovation and new construction projects—ensuring the financial and administrative foundation is as strong as the structures we create.

In this role, you’ll be a trusted partner to Project Managers and Principals, providing leadership and oversight across billing operations, project financial management, onboarding coordination, and contract and construction administration documentation. Your expertise will help keep projects on track, budgets aligned, and teams fully supported from kickoff through completion.

What You'll Do

• Provide oversight for the onboarding of new team members, including setup for workstations, equipment, calendars, etc.
• Cross-train administrative team members and identify/create new learning opportunities to advance the team’s knowledge of A/E/C processes
• Assist with administrative team’s workload 
• Provide clerical support for other offices as needed
• Prepare proposals and contracts, including letters of agreement, engineering and AIA documents 
• Manage billing processes and field inquiries regarding finances, inventories and payment from internal teams, consultants and vendors 
• Project financial management support
• Work with the practice’s PM team to provide high level project financial reporting
• Use Vantagepoint to identify “red flags” around team utilization, project burn rates, budget concerns, etc.
• Bring these observations to the PM team so they can work with the project teams to course correct 
• Maintain the practice’s projections spreadsheet with input from the national practice leader, associate principals, and PM’s
• Coordinate all facets of conference attendance for teams, including registrations, reservations, and exhibitor requests 
• Assist the marketing team in obtaining information for local marketing initiatives 
• Manage documentation by assisting with the design / construction process, with emphasis on Construction Documents through Construction Administration / Closeout phases.  Responsibilities include but are not limited to:
• Creation of specifications, coordination of project manuals, drawing review, submittals, vehicles of changes and closeout procedure
• Coordination with the local and state authorities having jurisdiction for application submissions and follow up.
• Create and maintain project document history log.

What You Bring

• An AS (or BS) in a related field of study is preferred
• Eight (8) years of experience in an administrative role or an equivalent combination of education and experience
• Previous A/E/C firm experience
• Advanced knowledge of A/E/C design processes and construction phase activities, including vehicles of change 
• Experience in preparing American Institute of Architect (AIA) contracts and other related documentation 
• Excellent interpersonal and customer service skills, as well as an ability to communicate clearly – both verbally and via written correspondence
• Highly Proficient in Microsoft Office Suite and/or related software
• Ability to function well in a fast-paced environment that often requires immediate turnaround

What we offer to regular full-time and part-time employees who regularly work 30 or more hours per week:

• Healthcare for you and your family: Medical, Dental& Vision insurance. Single HDHP Medical plan with 100% paid premium.
• Health Savings Account (HSA) with employer match.
• Medical and Dependent Care Flexible Spending Accounts.  
• Long-Term Disability Insurance Company/team member premium sharing.
• FREE Life Insurance and AD D Insurance Voluntary Life Insurance for you and your family.
• FREE Short-Term and Long-Term Disability Insurance.
• PTO Sick Time 8 Holidays a year.
• Retirement Savings Plan - Contribution from CPL to grow your retirement funds. 
• Tuition Assistance: You may be eligible for continuing education assistance. 
• Student Loan Assistance Program: CPL will contribute up to a maximum of $100 a month for 5 years ($6,000 total) towards student loan debt.  
• Internal Mobility & Career Advancement.
• Licensure Assistance. 

What Does It Look Like Working Here? We believe that building a strong community is about establishing a prevailing sense of fellowship among our team members, friends, and neighbors. 

• Collaboration – working with others towards the best solution, placing great emphasis on the collective wisdom of our internal teams. 
• Family – celebrating others’ successes, genuinely caring about the happiness and well-being of our team members and recognizing their own families as extensions of the CPL family. 
• Fun – not taking oneself too seriously, fully understanding that fun at work is conducive to productivity. 
• Inspiration – contributing to an uplifting workplace that facilitates growth and success by maintaining a positive, upbeat attitude. 
• Integrity – doing what is ethically right and providing reliable follow-through on commitments. 
• Ingenuity – seeking new opportunities and consistently identifying unexpected and practical ways to solve problems.

The rate for this position generally ranges between $25-$43 dollars per hour. This range is a good faith estimate provided pursuant to the New York Pay Transparency Law. It is based on what a successful New York applicant might be paid and assumes that the successful candidate will be in New York or perform the position from New York. Similar positions located outside of New York will not necessarily receive the same compensation. Actual pay rates may vary from the range, as permitted by New York Equal Pay Transparency Law. Compensation offers will be based on various factors, including operational needs, individual education, qualifications and experience, work location and comparison to employees already in the role, as well as other considerations permitted by law. A potential new employee's pay history will not be used in compensation decisions. 

CPL does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. CPL will not be responsible for any fees arising from the use of resumes submitted by recruiting professionals or agencies that do not have a current placement fee agreement with CPL.  All initial communication with recruiting professionals or agencies must go through our Talent Acquisition Team. 

CPL is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to gender, race, color, religion, national origin, ancestry, age, marital status, sexual orientation, pregnancy, disability, citizenship, military or veteran status, gender expression and/or identity, or any other status or characteristic protected by federal, state, or local law.