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TITLE: Project Administrator, Commissioning
Location: REMOTE
POSITION SUMMARY: CPG is looking for a Project Administrator to join the Commissioning department. This professional will manage and create comprehensive documentation for commissioning projects, ensuring compliance with project requirements, industry standards, and regulatory guidelines. They will collaborate with various teams to gather information, develop and maintain accurate documentation, conduct quality checks as well as audits to ensure accuracy and consistency. Strong communication, organizational, and technical skills are essential.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Collaborate with engineering, project management, and commissioning teams to gather information and understand project goals and objectives.
- Review project plans, technical drawings, and specifications to gain a deep understanding of the systems being commissioned.
- Develop and maintain accurate and up-to-date documentation, including commissioning plans, test procedures, checklists, operating manuals, and technical reports.
- Communicate effectively with project stakeholders and team members to gather information and address any questions or concerns related to the documentation.
- Ensure that all documentation complies with project requirements, industry standards, and regulatory guidelines.
- Continuously update and improve existing commissioning documentation based on feedback and lessons learned from previous projects.
- Conduct thorough reviews and technical editing of documents to ensure accuracy, clarity, and consistency.
- Assist in training sessions to educate project team members and end-users on key project commissioning processes and procedures.
- Establish and maintain an efficient document control system to manage project documents, including drawings, specifications, test reports, procedures, and other project-related documentation.
- Implement document control procedures and protocols to ensure compliance with internal quality standards, industry regulations, and client requirements.
- Organize, label, and maintain electronic document repositories to ensure easy retrieval and accessibility of information.
- Collaborate with project teams to ensure that all project-related documentation aligns with company quality standards, procedures, and industry best practices.
- Conduct regular quality checks and audits on documents to verify accuracy, consistency, and completeness.
- Identify and address any inconsistencies, errors, or discrepancies in documentation and / or reports promptly and proactively.
- Liaise with project managers, engineers, and other stakeholders to understand document requirements, project milestones, and updates.
- Coordinate with project teams to track and manage the submission, review, and approval of documents according to project schedules.
QUALIFICATIONS:
- 0-2 years' experience as a Project Administrator, Document Controller, QA/QC Coordinator, or similar role within the construction or engineering industry preferred.
- In-depth knowledge of commissioning processes and procedures.
- Strong understanding of HVAC systems, electrical systems, plumbing, and other building systems.
- Excellent written and verbal communication skills.
- Strong organizational skills with attention to detail.
- Strong interpersonal skills to collaborate effectively with cross-functional teams and stakeholders.
- Familiarity with industry standards, quality management systems, and regulatory requirements.
Education/Experience:
- Bachelor's degree or relevant field preferred.
Computer Skills:
- Proficiency in using documentation tools, such as Microsoft Office, Adobe Acrobat, Blue Beam, Smart Sheets, and project management software.
- Proficiency with various Commissioning Software platforms.
Physical Demands:
- Stand or sit for long periods of time.
Benefits:
- A competitive salary
- Medical, dental, vision, life, and disability insurance
- Paid time off
- Tuition reimbursement
- 401k Retirement Plan
- Military Reserve pay offset
- Paid maternity leave
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
CPG is an equal opportunity employer. We will consider all employment applicants without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
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