What are the responsibilities and job description for the Service Writer II position at Cox Fleet?
Headquartered in Indianapolis, Cox Fleet has grown to become one of the largest fleet maintenance companies in the country.
Cox Fleet is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. Cox Fleet also services customers utilizing its 20 nationwide service centers; each offering accident repair, painting, refurbishment, and heavy mechanical repair. We are supported by a 24/7 in-house call-center and provide scheduled maintenance services and unscheduled services to fleets anywhere, anytime.
Cox Fleet is currently hiring a Shop Service Writer to support future growth of the Company at this location. If you are looking for a new place to call home, we would love to talk to you!
DUTIES
Help answer phones and assist service customers with individual needs for vehicle repairs and maintenance services, provide cost estimates, timelines, etc.
Creating estimates in line with varying customer needs and expectations of cost, quality, and lead time.
Communicate with customers via email, fax, or phone to provide updates on vehicle repair status, obtain approvals on repair estimates, retrieve purchase order numbers and/or discuss billing items.
Review repair orders (RO) for accuracy and ensuring proper description of symptoms, problems, and causes are listed, as well as repairs and services performed based on what technicians submit are captured, entering RO into service database system.
Managing the transactions lifecycle from origination until the customer unit is in control/custody of the repair technician.
Obtain customers approval for all repairs and services performed.
Dispatching and assigning shop work to technicians
Working closely with technicians, sales staff and customers ensuring DFS is providing excellent customer service, minimizing costs, and identifying the best solutions for repairing and maintaining customer’s vehicles.
Timely and accurate documentation and notation in all DFS internal and external systems regarding each customer vehicle repair
Creating and fostering good working relationships with customers, vendors, and company partners.
Maintaining quality service by establishing and enforcing organization standards and safety policies.
REQUIREMENTS
High School Diploma/GED and 3 years’ experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline; or 5 years’ experience in a related field
Strong verbal and written communication, along with listening skills to interact with customers, employees, and vendors.
Familiarity with Karmak, ADP, Reynold, RO Writer or similar programs
Strong computer and Windows office suite skillset, and the ability to learn new platforms (such as DFS IT Systems, including Web Wrench, MobileFrame, RO Writer)
General understanding of the Department of Transportation (DOT), federal, state, and local regulations affecting vehicle maintenance operations.
Demonstrated ability to multi-task and apply initiative.
Positive attitude, good instincts, and self-motivation
- Excellent organizational skills and the ability to balance a variety of tasks