What are the responsibilities and job description for the Service Coordinator Supervisor position at Cox Fleet?

Cox Fleet keeps your fleet moving.
*** If you have any questions or to connect with a recruiter while your application is being reviewed, please Text DFS2 to 317-597-8130 ***
EOE, including disability/vets
Headquartered in Indianapolis, Cox Fleet has grown to become one of the largest fleet maintenance companies in the country.

Cox Fleet is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. also services customers utilizing its 20 nationwide service centers; each offering accident repair, painting, refurbishment, and heavy mechanical repair. We are supported by a 24/7 in-house call-center and provide scheduled maintenance services and unscheduled services to fleets anywhere, anytime.

Cox Fleet is currently hiring a Service Coordinator Supervisor to dispatch and schedule preventative maintenance (“PM”), repairs and services discovered during inspections - a ‘Customer Experience Leader’ with the responsibility to ensure that the overall customer experience is ‘best in class’. This is to be accomplished by the execution of the outlined processes within the work instructions with proficiency and enthusiasm. A Service Coordinator Supervisor will demonstrate active listening skills to ensure that the customer’s needs are met, and exceeding customer and company set expectations. If you are looking for a new place to call home, we would love to talk to you!

Duties & Responsibilities:
Managing Preventative Maintenance, Scheduled Repairs and Unscheduled/Emergency services transactions lifecycle from origination until the customer unit is in control/custody of the repair technician.
Managing a team of 6–8 technicians across multiple markets in the United States and Canada.
Sales and account management responsibilities, including maintaining client relationships and identifying growth opportunities.
Requirements:
High School Diploma/GED and 5 years’ experience in a related field. The right candidate could also have a different combination, such as a bachelor’s degree in a related discipline and 3 years’ experience in a related field; a master's degree and 1 year of experience; or a Ph.D. and up to 1 year of experience
Excellent verbal and written communication skills; Ability to effectively communicate at all levels of the organization
Proven track record to collaborate cross-functionally, build positive relationships and become a trusted partner to relevant cross functional partners.
Excellent organizational skills and the ability to balance a variety of tasks
Strong Excel and data entry skills, and the ability to learn new platforms (such as IT Systems, including Web Wrench, MobileFrame, RO Writer)
Common knowledge of the trucking industry; experience with fleet maintenance or other transportation experience in automotive/trucking would be very helpful
Ability to work independently and collaboratively within a team environment
Excellent problem-solving skills
Must hold a valid driver’s license
Highly organized with exceptional follow-through abilities
Material handling Equipment (MHE) experience preferred
Five (5) years of Medium and heavy-duty truck maintenance and repair required
Small engine and equipment repair preferred
Preventive maintenance (PM) tracking, reporting, and compliance for the client.
Supporting technician development, coaching, and performance improvement.
Parts procurement, estimate generation, obtaining approvals, and ensuring proper parts markup in accordance with company standards.
Following all client SOPs and operational requirements.
Participating in and leading bi-weekly progress meetings with corporate leadership and local branch teams
Timely and accurate documentation and notation in all systems regarding each customer contact
Providing excellent customer service for all internal and external customer calls.
Be professional and establish positive customer rapport, encouraging repeat business
Obtain customers approval for all repairs and services to be performed
Coordinating towing of customer units when necessary
Scheduling repairs and maintenance with resources as a first priority
Scheduling outside vendors only when technicians are not available, which will only occur when the customer unit is in a location that is not serviced by or the does not have availability to provide timely service to the customer
Continuously develop and improve company capabilities in the area of Dispatching and Service Scheduling
Additional duties and special projects as assigned

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