What are the responsibilities and job description for the HELO Program Analyst position at Cox Automotive?
** Candidates must reside within 25 miles of the Atlanta, Burlington, Draper or Overland Park office and come into the office 2 days/wk. **
The HELO Program Analyst provides project and program management support for routine HELO (Harmonize Every Lifecycle Operation) initiatives and recurring governance activities. The role gathers and synthesizes information into executive-ready presentations, integrated roadmaps, status updates, and program artifacts; coordinates inputs and review cycles across cross-functional partners; and keeps the HELO online hub current and organized. Working with guidance from program leadership, this analyst supports project planning and execution, monitors milestones, dependencies, risks, decisions, and actions, and communicates progress and issues to the appropriate stakeholders. Success requires strong organization, communication, presentation development, collaboration, and attention to detail.
SPECIFIC RESPONSIBILITIES:
TRAVEL REQUIRED: Under 20%
MINIMUM QUALIFICATIONS:
PREFERRED QUALIFICATIONS:
USD 74,000.00 - 111,000.00 per year
Compensation:
Compensation includes a base salary in the range of $74,000.00 - $111,000.00. The base salary may vary within the anticipated base pay range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include an incentive program.
Benefits:
The Company offers eligible employees the flexibility to take as much vacation with pay as they deem consistent with their duties, the company's needs, and its obligations; seven paid holidays throughout the calendar year; and up to 160 hours of paid wellness annually for their own wellness or that of family members. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
EOE, including disability/vets
The HELO Program Analyst provides project and program management support for routine HELO (Harmonize Every Lifecycle Operation) initiatives and recurring governance activities. The role gathers and synthesizes information into executive-ready presentations, integrated roadmaps, status updates, and program artifacts; coordinates inputs and review cycles across cross-functional partners; and keeps the HELO online hub current and organized. Working with guidance from program leadership, this analyst supports project planning and execution, monitors milestones, dependencies, risks, decisions, and actions, and communicates progress and issues to the appropriate stakeholders. Success requires strong organization, communication, presentation development, collaboration, and attention to detail.
SPECIFIC RESPONSIBILITIES:
- Provide project and program management support for routine HELO initiatives, workstreams, governance forums, and recurring program activities.
- Work with cross-functional team members to define, sequence, and estimate activities and maintain clear plans, schedules, milestones, and deliverables.
- Gather and synthesize diverse inputs into executive-ready HELO presentations, leadership readouts, pre-read materials, talking points, and status updates.
- Support and facilitate project execution from kickoff through milestone reporting and close-out, ensuring effective cross-functional participation and timely follow-up.
- Build, maintain, and publish assigned portions of the integrated HELO roadmap, including initiative timelines, key events, milestones, dependencies, and strategic priorities.
- Maintain the HELO online hub by coordinating page updates, organizing documents, managing versions, improving navigation, and retiring outdated information.
- Develop and maintain program artifacts such as initiative profiles, governance materials, milestone views, templates, FAQs, success stories, and stakeholder reference materials.
- Coordinate recurring content updates and review cycles with HELO sponsors, pillar leads, initiative owners, and partner teams; identify missing or conflicting information and route issues for resolution.
- Monitor and report on progress, issues, risks, dependencies, decisions, actions, and status using established HELO processes, tools, templates, and documentation standards.
- Facilitate project and governance meetings, document decisions and next steps, track owners and due dates, and reflect approved changes in relevant materials.
- Apply consistent HELO messaging, visual standards, terminology, templates, and document structures across presentations, roadmaps, artifacts, and hub content.
- Use available program and performance information to create clear visual stories that highlight progress, priorities, business impact, and decisions needed.
- Follow company and HELO project management standards, processes, and policies, and identify opportunities to improve recurring workflows, templates, and content-management practices.
TRAVEL REQUIRED: Under 20%
MINIMUM QUALIFICATIONS:
- Bachelor's degree in project/program support, executive communications, presentation development, content management, governance reporting and 2 years experience in a related field. The right candidate could also have a different combination, such as a master's degree and up to 2 years experience; or 6 years experience in the same.
- Foundational knowledge of project and program management concepts, including planning, scheduling, milestones, dependencies, risks, issues, decisions, actions, documentation, and status reporting.
- Demonstrated ability to synthesize information into clear plans, schedules, presentations, roadmaps, and stakeholder communications.
- Strong writing, editing, organization, and attention to detail, including the ability to manage recurring updates, documentation, and version control.
- Ability to coordinate across cross-functional teams, facilitate meetings, track commitments, and communicate progress and issues effectively.
- Proficiency in Microsoft PowerPoint, Excel, Word, Outlook, and online collaboration or content-management tools.
PREFERRED QUALIFICATIONS:
- Preferred Bachelor's degree or equivalent work experience.
- Experience supporting a transformation office, enterprise program, project management office, or cross-functional governance model.
- Experience creating executive presentations, integrated roadmaps, program narratives, governance artifacts, and leadership communications.
- Experience managing a SharePoint site, online program hub, intranet, knowledge base, or similar content platform.
- Strong PowerPoint skills, including presentation design, data visualization, information hierarchy, and executive storytelling.
- Experience using project management tools and maintaining project plans, schedules, status reports, action logs, or similar documentation.
- Knowledge of change management, strategic communications, operational excellence, process improvement, or transformation programs.
- Working knowledge of Cox Automotive products, Client Operations, customer journeys, and HELO priorities.
USD 74,000.00 - 111,000.00 per year
Compensation:
Compensation includes a base salary in the range of $74,000.00 - $111,000.00. The base salary may vary within the anticipated base pay range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include an incentive program.
Benefits:
The Company offers eligible employees the flexibility to take as much vacation with pay as they deem consistent with their duties, the company's needs, and its obligations; seven paid holidays throughout the calendar year; and up to 160 hours of paid wellness annually for their own wellness or that of family members. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
EOE, including disability/vets
Salary : $74,000 - $111,000