What are the responsibilities and job description for the GCIC Specialist position at Coweta County?
Announcement Open Until Tuesday June 16, 2026, at 5pm
Grade 8: Minimum Wage $17.57 per hour
Dept/Div: Sheriff’s Office/N/A -FLSA Status: Non-Exempt
General Definition of Work
Performs intermediate skilled administrative support work involving GCIC data entry, clerical, and records maintenance support. In compliance with applicable GCIC regulations, enters data including stolen or lost property, vehicles, missing persons, guns, and all active warrants (Magistrate, State Court, and Superior Court) into the GCIC system. Highly sensitive position, conforming to requirements overseen by the GBI. Monthly validations, reporting and other related duties as apparent or assigned. Work is performed under the supervision of the Watch Commander and/or the GCIC TAC OIC.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
Essential Functions
Performs criminal history checks on all onboarding employees
Enters all stolen vehicles, runaway juveniles, and stolen articles with Serial #s on GCIC System
Runs criminal histories for officers, detectives, or other law enforcement personnel
Prepares all files for GCIC audit purposes
Organizes and maintains files, and clears and cancels entries in compliance with GCIC regulation
Submits LED (Law Enforcement Data) sheets of entries to the Warrant Clerk
Documents reports with NIC#s of entries (i.e. stolen vehicle, runaway juveniles, stolen articles with serial #s)
Enters all warrants submitted by personnel onto GCIC System
Maintains complete data necessary for tracking arrest warrant receipts and arrest warrant attempts and/or service by CCSO
Assists FVU modifying and/or clearing all T.P.O.’s and Conditional Bonds
Copies various digital evidence as requested by Records Division
Performs guidance and training in accordance with GCIC regulations
Responds to inquiries and search files for requested information
Ensures citations are submitted to the proper court
Assists shifts and State/District Attorney’s office regarding the preparation of case files
Enters citations, assists with RMS maintenance, and answers roll over phone calls
Encourages and promotes a culture of excellent customer service.
Knowledge, Skills and Abilities
General knowledge of federal, state, and county ordinances, and regulations governing the dissemination of criminal information as well as knowledge of Public records Law/Dissemination and Records Retention Requirements; general knowledge of records management system standard operating procedures; effective problem solver with attention to detail; strong written and oral communication skills; ability to handle confidential information with professionalism; ability to collect, organize and evaluate data and to develop logical conclusions and/or solutions; ability to learn specialized department software applications; ability to process public interagency video records request; ability to type a minimum of 50 WPM.
Education and Experience
High school diploma or GED required.
Prior GCIC experience preferred, but not required
Physical Requirements
This work requires the occasional exertion of up to 10 pounds of force; work regularly requires speaking or hearing and using hands to finger, handle or feel, frequently requires sitting and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).
Special Requirements
Favorable background history as determined by review of local, State, and Federal records.
This is a 12-hour shift patrol rotation schedule which will includes days, nights and/or weekends.
Last Revised 11/12/2020
Salary : $18