Credit and Collections Analyst/ Billing

We are seeking a detail-oriented and motivated Accounts Receivable & Collections Specialist to join our Accounting Department. This position is responsible for managing accounts receivable activities, customer collections, credit reviews, payment processing, billing, and administrative support functions. The ideal candidate will have strong organizational skills, excellent communication abilities, and the ability to effectively manage multiple priorities in a fast-paced environment. This role plays a critical part in maintaining healthy cash flow, supporting customer relationships, and ensuring accurate financial records.

Key Responsibilities

Accounts Receivable & Collections

• Review credit applications, verify credit references, and assist with credit approval decisions.
• Generate and distribute customer invoices accurately and timely.
• Collect and organize delivery tickets to support billing activities.
• Monitor aging reports and proactively follow up on outstanding customer balances.
• Contact customers regarding past-due invoices and resolve payment discrepancies.
• Process and record credit card, ACH, wire transfer, and cash payments.
• Research and reconcile account discrepancies as needed.

Credit & Compliance

• File liens and other collection-related documentation on delinquent accounts when necessary.
• Process returned check charges and maintained appropriate documentation.
• Maintain accurate customer account records and support documentation.

Administrative Support

• Enter and maintain customer information within QuickBooks and other accounting systems.
• Collaborate with sales representatives, managers, and operations teams to obtain pricing, contract, and billing information.
• Retrieve and file paid invoices, payment receipts, and supporting documentation.
• Prepare weekly Accounts Receivable and collection reports for management, including the Accountant, Controller/CFO, and Operations Team.
• Provide general administrative and accounting support as needed.

Qualifications

• Previous Accounts Receivable, Collections, Accounting, or Bookkeeping experience required.
• Strong understanding of credit and collection processes.
• Proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Experience with QuickBooks preferred.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication and customer service skills.
• High level of accuracy and attention to detail.
• Bilingual (English/Spanish) preferred but not required.

Desired Skills & Attributes

• Highly organized and detail-oriented.
• Timely & Punctual while working on-site
• Self-motivated and dependable.
• Strong problem-solving abilities.
• Quick learner with the ability to adapt to changing priorities.
• Team-player mindset with a positive attitude.
• Professional and professional communication skills.
• Ability to manage confidential information with discretion.

Join our growing team and help drive the financial success of our organization through effective collections, accurate billing, and exceptional customer service. Your contributions will directly support operational efficiency and company growth.

Education & Experience Requirements

• High school diploma or GED required.
• Associate’s degree in accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 2 years of Accounts Receivable, Collections, Accounting, or Bookkeeping experience required
• Equivalent combination of education and relevant work experience will be considered.
• Experience using accounting software, preferably QuickBooks, is a plus.
• Construction, concrete, manufacturing, transportation, or similar industry experience preferred.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• On-the-job training
• Paid time off
• Vision insurance

Experience:

• Accounting: 1 year (Required)
• Collection management: 1 year (Preferred)
• Credit analysis: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person

Salary : $20