What are the responsibilities and job description for the Corporate Front Office Coordinator position at Covia?

Full Time

23.18-27.00 USD per hour

Glendale Office - Support Services is Hiring!!

Corporate Front Office Coordinator

Full Time -8:30 am -5:00 pm

Pay Range: $ 23.18 - $ 27.00

Summary:

The Front Office Coordinator serves as the first point of contact for visitors and callers and ensures smooth, professional front-office operations. This role is responsible for overseeing reception services, calendar and meeting coordination, mail and deliveries, office supply inventory, vendor relationships, security and access procedures, and day-to-day administrative support for office team members. The Front Office Coordinator consistently models Front Porch values in every interaction with residents, team members, partners, and the broader community.

Essential Functions:

The duties listed below are considered essential to the successful performance of this position, as defined by Front Porch. Additional responsibilities may be assigned in the future and may also be considered essential to the role:

• Greet and assist visitors in a professional, welcoming manner.

• Answer, screen, and route incoming calls; provide accurate information and respond to inquiries.

• Coordinate calendars, schedule appointments, and support meeting logistics.

• Prepare, process, and maintain administrative paperwork, records, and filing systems in an organized manner.

• Set up conference rooms in preparation for meetings, including A/V equipment and refreshments.

• Order meals for departments as needed and provide logistical support for internal meetings, events, and projects.

• Maintain the employee coffee bar and coffee machines on a daily basis.

• Ensure the front office is organized, clean, and stocked with necessary supplies.

• Receive, process, and distribute incoming and outgoing mail and packages (USPS, FedEx, UPS, courier services).

• Communicate effectively with office team members, vendors, and visitors to support smooth daily operations.

• Relay messages and information promptly and accurately.

• Prioritize and manage multiple tasks in a fast-paced environment adapt to changing priorities and urgent requests.

• Address inquiries and issues professionally; escalate concerns as appropriate to maintain service standards.

• Perform all other related duties as assigned.

Skills Needed:

Communication/Interpersonal:

• Effective oral and written communication skills are appropriate to the audience's needs.

• Excellent collaboration and team-building skills.

• Effective conflict management skills.

• Ability to effectively build relationships with customers, executive management, and other stakeholders through positive interaction, problem identification, and resolution.

Decision Making/Organization Skills:

• Demonstrate a high level of accuracy, even under pressure.

• Excellent organizational skills.

• Ability to perform work independently with minimal supervision.

• Ability to exercise sound judgment and make decisions based on accurate and timely analysis.

Productivity:

• Demonstrated time management and priority-setting skills.

• Ability to simultaneously handle multiple priorities.

• Ability to work in a fast-paced, dynamic environment.

• Ability to prioritize responsibilities and organize workload to ensure that timeframes are met and the work is completed within deadlines.

• Demonstrated ability to define, develop, and analyze performance measures and metrics; exercise sound judgement and make decisions based on accurate and timely analysis.

Education or Equivalent Qualifications:

Essential: High School (GED)

Preferred: Associate Degree: Specialization in Business Administration. Office Management, Communication, or related field

Essential: 1 year Front Office, administrative, or customer-facing experience (e.g., receptionist, Administrative Assistant

Preferred: 2 years Office coordinator or administration in a professional environment.

Credentials or Equivalent Qualifications:

Essential: Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Physical Requirements and Work Conditions:

The physical demands described here are those an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be provided to enable individuals with disabilities to perform these functions:

• Must be able to remain stationary 30% of the time.

• Must be able to occasionally move about the office to access file cabinets, office machinery, etc.

• Must be able to lift or carry items:

• Seldom: 26-50 pounds

• Occasionally: 26-50 pounds

• Frequently: 11-25 pounds

• Constantly: 1-10 pounds

• Must succinctly communicate information and ideas so others will understand accurately exchanged information.

Compensation Disclaimer: The actual compensation offered will depend on a wide range of factors including, but not limited to, the selected candidate’s knowledge, skills, experience, training, education, and licensure/certifications (as applicable).

Front Porch is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws. Final candidates must successfully complete a pre-employment physical, physical abilities test, drug screen and criminal background clearance.

Salary : $23 - $27

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