What are the responsibilities and job description for the Part Time Office Manager position at Covered Insurance Solutions, LLC?
Part Time Office Manager
Pay: $24 - 28/hour, PART TIME
Work Location: Denver, HQ [Onsite] | Report to Head of Project Management Office
Are you ready to be a part of something BIG and GROUNDBREAKING?
At Covered, we are focused on building the future of insurance. Joining Covered Insurance means stepping into a FAST-PACED, INNOVATIVE environment where you can help to REDEFINE the future of insurance. Unlike traditional firms, we leverage cutting-edge APIs, pre-built UI components, and a full-service licensed stack to create smarter, more customer-centric solutions.
Who Is Covered?
Covered, a best-in-class B2B2C embedded insurance marketplace, intends to make insurance easy to understand and painless to purchase. We believe the independent agent is increasingly important, and technology should be built to empower the agent and deliver delightful digital experiences to the customer. By partnering with lenders, financial institutions, and fintech companies, we deliver our personalized embedded insurance marketplace to their customers.
About This Role
The Office Manager is responsible for ensuring the smooth daily operation of the Denver office and serves as the primary point of contact for building management and maintenance staff, as well as supporting onsite IT logistics. The Office Manager also provides onsite support for company meetings and events, contributing to a well-organized, efficient, and welcoming workplace environment.
About You And Your Experience
- High School Degree required; Bachelor’s Degree preferred
- 2 years office assistant experience
- Experience in Insurance or FinTech industry is a huge plus
- Ability to manage multiple priorities
- Excellent written and verbal communication skill
Role Accountabilities Include, But Are Not Limited To:
As the Office Manager based in Denver and reporting to the Operations team, you will play a central role in ensuring the smooth and efficient functioning of our office environment. Your key responsibilities will include:
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Office and Kitchen Supply Management: Oversee the ordering, inventory, and restocking of all office and kitchen supplies to ensure the workspace remains well-equipped and organized for daily operations.
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Building Management Liaison: Serve as the primary point of contact for building management and the daily porter, coordinating maintenance requests, addressing facility issues, and ensuring the general upkeep and cleanliness of the office.
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Onsite Inventory Support Coordination: Collaborate with the IT manager & Marketing team to facilitate the shipping and receiving of equipment & marketing material, assist with IT room & Marketing inventory organization and upkeep
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Mail Management: Manage all incoming and outgoing company mail, including scanning and forwarding correspondence to the appropriate departments. Handle sensitive HR and company mail with the utmost confidentiality, sound judgment, and a strong sense of urgency to ensure timely delivery and response.
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Meeting and Event Support: Provide comprehensive onsite support for company meetings and events, including arranging catering, coordinating logistics such as hotel accommodations and parking, and setting up conference rooms to meet event requirements.
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Multitasking and Organization: Maintain a high level of organization and the ability to manage multiple tasks simultaneously, ensuring all responsibilities are completed efficiently and to a high standard.
- Confidentiality and Professionalism: Demonstrate high emotional intelligence, discretion, and professionalism in all interactions, particularly when handling confidential information and sensitive company matters.
You Say Benefits? We Say “ItsCovered”
- We believe in taking care of our team with a competitive benefits package that includes:
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Culture: work with passionate, innovative professionals who love what they do. Learn from the best, work with the best!
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Medical, Dental, and Vision Insurance to keep you healthy and covered.
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FSA and HSA for added financial flexibility.
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Life Insurance, AD&D, STD, and LTD to protect you and your loved ones.
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401(k) Retirement Savings Plan to help you build a secure future.
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Casual Time Off Policy: take the time you need to recharge.
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13 Paid Holidays per year to celebrate and relax.
Essential Role Requirements
Must be able to be perform responsibilities with or without reasonable accommodation
- Work Environment: Denver, CO HQ
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Physical Demands:
- Must be able to sit for extended periods
- Ability to work on the computer & use virtual communication tools
- Effective listening & communication skills required
- Proficient in English speaking & writing
- Some travel may be required
Disclaimer
This job description aims to provide essential information about the scope of this position and the nature and level of work performed by individuals occupying it. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with this position.
As with everything in life, circumstances change. The tasks, accountabilities, and experience requirements may be altered, added to, removed, amended, deleted, and modified at any time by management with or without prior notice.
We are committed to maintaining a workplace free from discrimination and harassment. We expect every team member to contribute to an environment where everyone feels included and respected. We are an equal-opportunity employer and do not discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, marital status, veteran status, or disability status. We make reasonable accommodations for the religious practices and any mental health or physical disability needs of applicants and employees. Employment decisions, including hiring decisions, are based on performance and experience.
Salary : $24 - $28