Front Office Manager - The Loom

Why Work at The Loom Hotel?

At The Loom Hotel, Autograph Collection, we weave history, creativity, and hospitality together in Providence, Rhode Island. Inspired by the city's rich textile heritage, our boutique hotel offers thoughtful design, elegant accommodations, and a vibrant social scene. Curatorsat The Loom enjoy working in a dynamic, guest-centric atmosphere, where local culture and luxury hospitality come together seamlessly.

DEPARTMENT: Rooms
REPORTS TO: Assistant General Manager
STATUS: Exempt

SUMMARY: The Front Office Manager assists the Assistant General Manager in promoting, managing, and coordinating the daily operations of the hotel. This position assists in implementing and communicating company policies and standards as well as providing excellent customer service.

JOB DUTIES:
Operational Management Duties

• Assists the General Manager in leading the departmental teams in the development and implementation of property-wide strategies.
• Oversees the Front Office and other hotel departments to ensure an optimal level of service and hospitality are provided to hotel guests.
• Assists the GM in preparation of forecasts and reports and assists in the development, implementation and monitoring of the budget to maximize revenue and minimize expenses while ensuring adequate supplies and staff are on hand to provide top quality customer service.
• Reviews financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement.
• Monitors and maintains the front office systems and equipment to ensure optimum performance.
• Ensures a viable key control program is in place.
• Provides a safe working environment in compliance with OSHA/MSDS.

Management of the Guest Experience

• Assists in providing leadership to all hotel associates and inspiring them to achieve the hotel’s customer service goals and objectives.
• Attentive to guest satisfaction scores and works toward increasing departmental and overall guest satisfaction. Creates specific, measurable, achievable, realistic, and timely action plans to remedy guest service deficiencies.
• Takes proactive approaches when dealing with guest concerns. Resolves customer complaints, and anticipates potential problems by reviewing and monitoring operational issues, business flow and associate performance.
• Assists employees in understanding guests’ ever-changing needs and expectations, and how to exceed them.
• Makes sure that staffing levels are appropriate to exceed guest expectations.
• Assists with Guest Service Training, including training on Service Recovery, creating service “wow’s” and opportunities to upsell and cross-sell.

Employee and Manager Relations

• Assists with interviewing, selection, training, scheduling, coaching and support of associates, ensuring they perform in accordance with established hotel standards and consistent with our hotel core values.
• In conjunction with General Manager, sets clear performance expectations for managers and staff.
• Works with HR to ensure orientations and trainings are completed in a timely fashion.
• Takes proactive approaches when dealing with employee concerns.
• Appropriately assesses contributions and performance of employees; provides appropriate recognition.
• Assists team supervisors with constructive coaching and counseling.
• Stays readily available and approachable for all employees. Practices open door policy. Involves HR when appropriate and in a timely manner.
• Leads by example demonstrating self-confidence, energy and enthusiasm.

Quality Control

• Solicits feedback for continuous improvement.
• Ensures the hotel is meeting all quality standards including customer service, check-in/reservation process, safety and security/loss prevention, coffee service/breakfast, maintenance, housekeeping and laundry standards.
• Serve on the hotel’s safety committee.

POSITION REQUIREMENTS

• Associate or Bachelor’s degree preferred.
• Intermediate knowledge of overall hotel operations.
• Working knowledge of Opera, Microsoft Office products including Word, Excel, and Outlook.
• Must have valid driver’s license, and acceptable driving history subject to company approval.
• The ability to demonstrate leadership and a professional image to associates and guests.
• Strong management skills; ability to appropriately assign/delegate work and authority to others in the accomplishment of goals.
• Ability to demonstrate accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
• Ability to manage difficult guest situations; responds promptly to guest needs.
• Ability to show flexibility in response to change and adapt to and accommodate newmethods and procedures.
• Excellent interpersonal skills, demonstrated positive customer service skills, and ability torelate to people of varying ages and backgrounds.
• Ability to present and express ideas and information clearly and concisely in a mannerappropriate to audience, whether oral or written.
• The ability to foster commitment, team spirit and trust.

WORK ENVIRONMENT

• Work schedule varies and may include working on holidays, weekends and alternate shifts.
• Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bendingand reaching, stooping, kneeling, or crouching.