OMS Manager

Job Summary

The OMS/Administrative Assistant plays a vital role in supporting the daily operations of the dry ice branch. This position is responsible for performing a variety of administrative tasks to ensure efficient office management, effective communication, and accurate record-keeping. The ideal candidate will be organized, detail-oriented, and capable of handling multiple tasks in a fast paced environment.

Key Responsibilities

Administrative Support:

• Manage front desk duties, including answering phones, greeting visitors, and handling general office inquiries.
• Maintain organized filing systems and ensure records are up to date.
• Assist with mail distribution, office supplies management, and coordinating deliveries.
• Assist the Branch Manager and other staff with day-to-day administrative tasks.
• Maintain organized digital and physical filing systems for records, invoices, production data, and employee information.
• Prepare and distribute internal communications, reports, and memos.
• Manage plant/branch foot traffic, incoming calls, emails, and correspondence while
• providing professional customer service.

Operations Support:

• Complete OMS cycle in NetSuite.
• Coordinate and schedule deliveries, ensuring accurate documentation and communication with drivers.
• Track inventory levels, assist with order processing, and maintain supply records.
• Ensure invoices are accurate, maintain Accounts Payable (AP) and Purchase Order (PO) balances, and follow up on past-due accounts to support financial accuracy and efficiency.
• Help manage work orders, production schedules, and shipping documentation.

Compliance & Record-Keeping:

• Support the team with documentation required for audits, inspections, or regulatory compliance.

HR & Payroll Support:

• Assist with onboarding new employees, including gathering documentation and
• coordinating training schedules.

General Office Management:

• Order and maintain office supplies.
• Ensure office equipment is properly maintained and coordinate repairs when necessary.
• Assist in organizing company events, meetings, and staff communications.

Qualifications & Requirements

• High school diploma or equivalent; associate’s degree or additional certifications preferred. 
• 2 years of administrative experience, preferably in a manufacturing or industrial setting. 
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with data entry systems (NetSuite). 
• Strong organizational skills and attention to detail. 
• Excellent written and verbal communication skills. 
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. 
• Experience with payroll software (e.g. Paycom) is a plus.

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Occasional lifting of office supplies or materials up to 25 lbs.
• Must be comfortable working in an industrial plant environment.

Work Schedule

• Typical hours are Monday – Friday, with occasional overtime or weekend work as needed to meet plant demands.

Compensation & Benefits

• Competitive salary based on experience.
• Comprehensive benefits package, including health insurance, PTO, and paid holidays.

Emory Dry Ice is an Equal Opportunity Employer.

Salary : $20 - $24