What are the responsibilities and job description for the Office Manager / Bookkeeper position at Coupland Signs?
Office Manager / Bookkeeper
Location: La Porte, TX
Job Type: Full-Time, On-Site
About Coupland Signs
Coupland Signs is a growing sign manufacturing company serving industrial, commercial, and municipal customers throughout the Houston area. We produce custom safety signage, decals, banners, labels, vehicle graphics, and other visual communication products. Our team takes pride in quality workmanship, reliable service, and helping customers solve problems quickly.
Position Overview
We are seeking an organized, detail-oriented Office Manager / Bookkeeper to help keep our office running smoothly. This position combines administrative support, customer service, and bookkeeping responsibilities in a fast-paced small business environment.
The ideal candidate enjoys working with people, staying organized, and taking ownership of a variety of daily tasks. No two days are exactly the same.
Responsibilities
• Answer phones and assist customers professionally
• Greet visitors and handle customer pickups
• Process incoming and outgoing mail
• Maintain organized digital and paper records
• Manage office supplies and coordinate vendor purchases
• Process invoices and customer payments
• Handle accounts payable and accounts receivable
• Reconcile bank and credit card accounts
• Assist with payroll preparation and reporting
• Support scheduling and administrative tasks
• Coordinate with production staff regarding orders and customer communications
• Maintain accurate job and billing documentation
• Assist with inventory purchasing and reordering
Qualifications
• Previous experience in office administration, bookkeeping, customer service, or a related role
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Comfortable using email, spreadsheets, and office software
• High attention to detail and accuracy
• Ability to work independently and prioritize tasks
• Experience with bookkeeping or accounting software is preferred
• Experience in a manufacturing, sign, print, or construction-related business is a plus
What We Offer
• Stable full-time position
• Monday-Friday schedule
• Friendly, team-oriented work environment
• Opportunity to grow with a locally owned business
• Competitive compensation based on experience