Senior Administrative Assistant - Public Works

Major Functions

The County of Volusia is seeking a Senior Administrative Assistant for the Public Works Department. This position is located in DeLand, FL and will be responsible for coordinating varied complex administrative processes in support of the Public Works.

Illustrative Duties

(Note: These are intended only as illustrations of the various type of work performed. The omission of specific duties does not exclude them from the position.)

• Functions as an executive aide to the department director to include scheduling meetings with senior county management, county council members, municipalities and the FDOT.
• County Capital Project Schedule administrative coordination.
• Conducts necessary correspondence for the department director.
• Coordinates administrative functions across the seven Public Works divisions for consistency and completeness to include hiring, evaluations, records retention, and public records requests.
• Chairs quarterly administration meetings with staff from the seven Public Works divisions.
• Prepares agenda items which include reviewing documents for accuracy and completeness; collecting information and back-up as necessary; ensuring timely submission of items.
• Evaluates programs for compliance with priority schedules and accomplishment of work programs.
• Implements programs with a minimum supervision.
• Develops and installs systems, forms, and procedures.
• Represents the department in making special investigations and gathering information.
• Compiles reports regarding area of assignment.
• May serve as program or project manager wherein the program’s success relies on the incumbent.
• May make travel arrangements, process and post travel paperwork following county policies and procedures.
• May be assigned to other county locations based upon operational needs.
• Attends work on a continuous and regular basis.
• Responds to emergency situations.
• Must adhere to Federal, State, County and Local ordinances.
• Performs other duties as assigned.
  
  

Minimum Requirements

Four (4) years of progressively responsible experience in executive administration, specialized technical, operational capacity or a related field.

OR

Bachelor's degree in Business Administration, Political Science, Public Administration, Social Science or a related field.

OR

Associate degree in Business Administration, Political Science, Public Administration, Social Science or a related field and two (2) years of progressively responsible experience in executive administration, specialized technical, or operational capacity.

A comparable amount of education, training, or experience may be substituted for the minimum experience.

Must possess and maintain a valid driver's license at time of hire.

Must possess a valid Florida driver’s license within 30 days of hire and maintain thereafter.

Knowledge, Skills & Abilities

• Knowledge of the principles of management and their application to the administration of governmental affairs.
• Knowledge of Public Works, including trends and concerns.
• Knowledge of research and report writing techniques.
• Knowledge of basic accounting principles and procedures.
• Ability to initiate and install administrative programs and procedures and to evaluate their effectiveness.
• Ability to supervise the work of other employees.
• Ability to communicate effectively both orally and in writing.
• Ability to establish effective working relationships.
• Ability to work under stressful conditions.
• Must be able to relocate to other county locations based upon operational needs.
  
  

Ada Requirements

Mental Demands: Ability to read and comprehend technical and professional journals and manuals; financial reports, letters, memos, abstracts, instructions; legal documents, ordinances, and statutes. Ability to perform general mathematical functions. Ability to write reports, financial reports, memos, letters, instructions, and procedures. Ability to speak publicly; conversant in theory and practices of discipline; persuasive speaking. Ability to analyze data and develop conclusions. Ability to identify and resolve problems.

Environmental Demands: Inside work.

Physical Demands: Sedentary work. Ability to lift and carry up to 25 pounds.

We offer a competitive and comprehensive benefits package that includes:

HEALTH INSURANCE

• Medical
• Dental
• Vision
• Flexible Spending Account
  
  

RETIREMENT

• Florida Retirement System (FRS)
• Deferred Retirement Option Program (DROP)
• Deferred Compensation (475 Plan)
  
  

SUPPLEMENTAL INSURANCE

• Life Insurance
• Short Term Disability Insurance
• Long Term Disability Insurance
• Cancer Insurance
• Critical Illness Insurance
  
  

PAID TIME OFF

• Personal Leave
• Holidays
• Bereavement
• Military
  
  

HOLIDAYS

The County Of Volusia Observes The Following Holidays Annually

• New Year's Day
• Martin Luther King Day
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• Veterans Day
• Thanksgiving (and day after)
• Christmas
  
  

Additional Benefits

• Tuition Reimbursement
• Onsite Wellness/Fitness Center
• Computer Purchase Program
• Direct Deposit Payroll
  
  

Temporary and intermittent employees are not paid for holidays and are not eligible for benefits.

01

NOTE: Your response to the following supplemental questions must match the information in the work experience section on your application. If your responses do not match, your application will be deemed incomplete and will disqualify you from further consideration.

• I have read and understand the above statement.
  
  

02

Do you possess a valid Florida driver's license?

• Yes
• No
  
  

03

If you do not possess a valid Florida driver's license will you be able to obtain and maintain one within 30 days of employment?

• Yes
• No
  
  

04

Do you possess a High School Diploma or GED?

• Yes
• No
  
  

05

Do you have four (4) years of progressively responsible experience in executive administration, specialized technical, operational capacity or a related field?

• Yes
• No
  
  

06

If you answered "Yes" to the previous question, please indicate the following:

• the number of years,
• position title
• brief description of your experience and
• the name of the agency/organization(s).
  
  

If you answered "No", please indicate N/A.

07

Do you possess a Bachelor's degree in Business Administration, Political Science, Public Administration, Social Science or a related field?

• Yes
• No
  
  

08

Do you have an Associate degree in Business Administration, Political Science, Public Administration, Social Science or a related field and two (2) years of progressively responsible experience in executive administration, specialized technical, or operational capacity?

• Yes
• No
  
  

09

If you answered "Yes" to the previous question, please indicate the following:

• the number of years,
• position title
• brief description of your experience and
• the name of the agency/organization(s).
  
  

If you answered "No", please indicate N/A.

10

• Do you have a comparable amount of education, training, or experience that may be substituted for the minimum requirements?
• Yes
• No
  
  

11

If you answered "Yes" to the previous question, please indicate the following:

• the number of years,
• position title
• brief description of your experience and
• the name of the agency/organization(s).
  
  

If you answered "No", please indicate N/A.

12

Have you ever worked as a temporary/lease employee for the County of Volusia?

• Yes
• No
  
  

13

If you answered "Yes", please indicate when, position title, and department/division. If you answered no, please indicate N/A.

14

Where did you hear about this position?

• County of Volusia / County Website
• Indeed or other hiring website.
• Social Media sites (i.e. Facebook, Twitter, Linked In)
• Other
  
  

15

If you answered "Other" in the above questions please state the specific source.

• Required Question