Legal Secretary - Union County Court Administration

Job Description

Union County Court Administration is seeking a detail-oriented, professional, and organized Legal Secretary to provide essential clerical and administrative support within the court system. Prior legal or court-related experience is strongly preferred and essential to success in this role. This position involves working with sensitive legal documents, assisting the public, coordinating court schedules, and supporting court staff to ensure efficient daily operations. Prior legal experience is preferred.

Key Responsibilities

• Greet and assist visitors, attorneys, law enforcement, and the public; respond to questions regarding court procedures and documentation.
• Answer and route phone calls; provide routine information and assistance as needed.
• Maintain and prepare calendars—including hearings, trials, meetings, and appointments—and publish updates on the court website.
• Prepare and process a wide range of legal documents, including subpoenas, warrants, court orders, criminal histories, motions, appeals, dispositions, expungement requests, and related filings.
• Track case statuses and documents; follow up on docket entries, decisions, and appeals.
• Receive, sort, and distribute incoming and outgoing mail and faxes; manage document flow between staff and external agencies.
• Provide administrative support to court staff, including drafting and proofreading correspondence, preparing files for hearings, and transcribing notes or dictation.
• Maintain accurate filing systems and electronic records; ensure case files are complete and updated.
• Monitor office supply inventories and coordinate purchasing and equipment maintenance.
• Prepare vouchers, reports, spreadsheets, payroll entries, time sheets, purchase orders, and other administrative documentation.
• Communicate with court officials, attorneys, county staff, and outside agencies to coordinate workflow and exchange information.
• Perform additional responsibilities such as confirming incarceration statuses, supporting victim/witness interviews, and assisting interns.
  

Minimum Qualifications

• Vocational or technical training in legal secretary studies or an equivalent field.
• At least three (3) years of progressively responsible administrative or clerical experience, or an equivalent combination of education, training, and experience.
• Ability to obtain and maintain required system certifications (e.g., JNET).
  

Required Skills and Abilities

• Strong organizational skills and ability to prioritize work.
• Excellent verbal communication and customer service abilities.
• Proficiency with computers, databases, and office equipment.
• Ability to process and analyze data, follow detailed instructions, and exercise sound judgment.
• Ability to maintain confidentiality when handling sensitive legal information.

Conditions of Employment

• Background Check
• Drug and Alcohol screening
• Reference Checks

Position will be posted until filled.

Company Description

Union County is a county in the Commonwealth of Pennsylvania. As of the 2020 census, the population was 42,681. Its county seat is Lewisburg. The county was created on March 22, 1813, from part of Northumberland County. Its name is an allusion to the federal Union.

We encourage you to review our current job postings and apply for a career with us today. A full job description and application can be obtained at www.unioncountypa.org or
picked up at the HR Office located at 155 N 15th Street, Lewisburg, PA 17837.

Union County, Pennsylvania is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Benefits

401(a) - Defined Contribution Pension Plan

Group Health and Major Medical with prescription drug coverage - County contribution 80%

• Choice of PPO or HDHP with HSA

ConnectCare3 Clinical Services

• Patient Advocacy
• Nurse Navigation
• Chronic Disease Management & Prevention
• Nutrition Education
• Tobacco Cessation

Wellness Program

Paid Time off (Vacation, Sick, Personal, Holiday)

Voluntary Benefits

• Dental
• Vision
• STD/LTD
• Life Insurance
• Accident Insurance
• Critical Illness Insurance
• Cancer Insurance
• 457 Retirement Plan

Employee Assistance Program

Employee Training and Development

Educational Assistance

Tuition Reimbursement