Administrative Assistant - District Attorney

Job Description

The District Attorney's Office is seeking a professional, organized, and detail-oriented Administrative Assistant to provide administrative and clerical support to prosecutors, investigators, and office staff. The successful candidate will play a critical role in ensuring the efficient operation of the office by maintaining records, assisting with case management, handling confidential information, and serving as a point of contact for the public and criminal justice partners.

Essential Duties and Responsibilities

• Provide administrative support to the District Attorney, Assistant District Attorneys, detectives, and support staff.

• Prepare, proofread, and distribute correspondence, reports, legal documents, and other materials.

• Maintain case files, records, and databases in accordance with office policies and applicable laws.

• Schedule appointments, meetings, court appearances, and other events.

• Answer and direct telephone calls, respond to inquiries, and greet visitors professionally.

• Receive, process, and distribute incoming mail and electronic communications.

• Coordinate with courts, law enforcement agencies, victim service providers, attorneys, and other stakeholders.

• Assist with document retention, scanning, filing, and records management.

• Enter and update information in case management and records systems.

• Maintain confidentiality of sensitive criminal justice information.

• Assist with purchasing, inventory, and office supply management.

• Perform other administrative duties as assigned.

Required Qualifications

• High school diploma or GED

• Minimum of two (2) years of administrative, clerical, or office support experience.

• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage multiple tasks and prioritize work effectively.

• Ability to handle confidential and sensitive information with discretion.

• Ability to work independently and as part of a team.

Preferred Qualifications

• Experience in a legal, law enforcement, court, government, or criminal justice environment.

• Familiarity with case management systems and records management practices.

• Knowledge of Pennsylvania court procedures and criminal justice processes.

• Experience working with confidential records and public records requests.

Knowledge, Skills, and Abilities

• Strong customer service and interpersonal skills.

• Ability to maintain accurate records and files.

• Ability to learn office-specific software and procedures.

• Strong proofreading and data-entry skills.

• Ability to establish and maintain effective working relationships with coworkers, law enforcement personnel, court staff, attorneys, and members of the public.

Physical Requirements

• Ability to sit for extended periods.
• Ability to operate standard office equipment.
• Ability to occasionally lift and carry up to 25 pounds.
• Ability to move throughout office and courthouse facilities as needed.

Background Requirements

Employment is contingent upon successful completion of:

• Criminal background investigation
• Drug and Alcohol Screening
• Reference checks

Equal Employment Opportunity Statement

Union County is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.

Position will be posted until filled.

Company Description

Union County is a county in the Commonwealth of Pennsylvania. As of the 2020 census, the population was 42,681. Its county seat is Lewisburg. The county was created on March 22, 1813, from part of Northumberland County. Its name is an allusion to the federal Union.

We encourage you to review our current job postings and apply for a career with us today. A full job description and application can be obtained at www.unioncountypa.org or
picked up at the HR Office located at 155 N 15th Street, Lewisburg, PA 17837.

Union County, Pennsylvania is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Benefits

401(a) - Defined Contribution Pension Plan

Group Health and Major Medical with prescription drug coverage - County contribution 80%

• Choice of PPO or HDHP with HSA

ConnectCare3 Clinical Services

• Patient Advocacy
• Nurse Navigation
• Chronic Disease Management & Prevention
• Nutrition Education
• Tobacco Cessation

Wellness Program

Paid Time off (Vacation, Sick, Personal, Holiday)

Voluntary Benefits

• Dental
• Vision
• STD/LTD
• Life Insurance
• Accident Insurance
• Critical Illness Insurance
• Cancer Insurance
• 457 Retirement Plan

Employee Assistance Program

Employee Training and Development

Educational Assistance

Tuition Reimbursement