What are the responsibilities and job description for the Office Assistant I - Community Development position at County of San Juan (NM)?
Under general supervision of the Community Development Director, performs a variety of clerical office and office assistance support duties including bank deposits, purchasing/receiving, maintains the Business Registration program and Manufactured Home Placement Permitting, is crossed trained to assist Rural Addressing, Floodplain Management, Subdivision Review, and Building Department as needed.
- High School diploma or GED equivalent
- Currently hold a notary commission or willing and able to obtain one within the first six (6) months of hire.
- Valid State of New Mexico Driver's license or able to obtain within six (6) months of employment.
- Work is performed in a fast-paced, dynamic office environment with frequent interruptions and shifting priorities.
- Work environment is shared with Fire and Rescue personnel and may include exposure to elevated noise levels, including occasional loud noises.
- Position requires the ability to work effectively adapt to changing conditions.
- Most duties are performed in an office setting and involve repetitive motion such as typing and data entry, as well as extended periods of computer use and concentrated document review.
- May require occasional field work, including assisting with building inspections, floodplain development inspections, and responses to flood-related issues.
- Work schedule may include hours on religious holidays.
The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
- Provides information and assistance to visitors and others Conducting business with the department; assists customers with applications, forms, and related documents; answers phones, routes calls, and takes and delivers messages; responds to requests for information within the span of authority.
- Prepares and processes correspondence, memoranda and other documents, copies and compiles records and reports.
- Creates, updates, and tracks a variety of files, records, reports, and related documents; maintains file integrity and confidentiality by adhering to department policies and procedures; assures the accuracy of the electronic and paper filing systems.
- Prepares and processes department revenue deposits, purchases, receivables, requests, and travel documentation in the County Munis software system
- Maintain Business Registration data, providing reporting as needed, assisting customers with online registration and renewal, and billing/receiving of fees using permit software.
- Assist with web page maintenance.
- Compiles, updates, and maintains statistical information, reports, and related documents.
- Receives, processes, issues, permits, licenses, and registrations, collects fees
- Provides general clerical and administrative support, including preparing correspondence, assembling information packets, and processing mail and other communications.
- Represents Community Development on internal committees and participates outreach activities such as manning a booth at the San Juan County Fair and the Home Builders Show
- Performs other related duties as assigned.