What are the responsibilities and job description for the Account Clerk III position at County of San Benito?
Under general supervision, to perform a variety of the more difficult and complex account and statistical record keeping work in connection with the development, maintenance, and processing of County fiscal and statistical records; to provide information and assistance regarding inquiries concerning an assigned work area; to perform general office support assignments; and to do related work as required.
DISTINGUISHING CHARACTERISTICS
This is the advanced working and lead worker level in the Account Clerk class series. Incumbents have responsibility for performing a variety of the more difficult and complex account and statistical record keeping work which requires previous background and experience in the area of financial and statistical record keeping where assigned. This class is distinguished from Account Clerk II in that incumbents perform more specialized and complex work requiring comprehensive knowledge of Department or program fiscal requirements. Also, incumbents in the Account Clerk III class may provide lead direction and work coordination for other staff.
REPORTS TO
A variety of County supervisory or management positions, depending upon the department or program area where assigned.
CLASSIFICATIONS SUPERVISED
This is not a supervisory class. However, incumbents may provide lead direction and work coordination for other staff.
TYPICAL PHYSICAL REQUIREMENTS
Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.
TYPICAL WORKING CONDITIONS
Work is performed in an office environment; continuous contact with other staff and the public.(The following is used as a partial description and is not restrictive as to duties required.)
Performs a wide scope of the more complex and specialized financial and statistical record keeping work; distributes material, labor, and equipment costs to appropriate cost centers and project amounts; posts and balances general and subsidiary ledgers; has responsibility for a department's cash, vendor payments, and receipts; identifies and resolves a variety of difficult account and statistical and record keeping problems; posts and balances general and subsidiary ledgers; performs corrections in maintaining accounting controls; maintains control of financial records and documents prior to submission to other departments; reviews, compiles, and records a variety of financial transactions; prepares periodic special financial and statistical reports; maintains controls and records warrants; reconciles monthly cash balances; examines, reconciles, and balances fiscal records; performs complex financial record keeping related to Public Assistance Programs; may perform the more complex fiscal support work related to the collection and distribution of family support payments; coordinates, prepares, and monitors budget expenditures; operates computers, using County financial software, special software used in an assigned County department, and spreadsheets; explains financial procedures and assigned area account record keeping requirements to other staff and the public; may provide lead direction, work coordination, and training for other staff.Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Two years of full time experience, or its equivalent, performing office support duties relating to fiscal, statistical, or case records maintenance, including at least one year of journey level experience.
Special Requirements:
Possession of, or ability to obtain a valid class C California Drivers License
May be required to pass a fingerprint/background investigation.Knowledge of:
Methods, practices, and terminology of financial and statistical record keeping.
Laws, rules, and regulations governing the maintenance of fiscal records in the area of assignment.
Basic principles and terminology of accounting.
Good public relations techniques.
Maintenance of files and information retrieval systems.
Computerized financial information systems used by the County.
Modern office methods and procedures.
Principles of lead direction and work coordination.
Ability to:
Perform a variety of the more complex financial and statistical record keeping work.
Provide lead direction and work coordination for other staff.
Assist with budget preparation and expenditure control.
Read and understand codes, statutes, and information related to financial and statistical record keeping work.
Gather and organize data and information.
Prepare financial and statistical reports.
Make mathematical calculations quickly and accurately.
Work with computerized financial and special information systems and use a computer for financial and statistical record keeping work.
Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned.
Establish and maintain cooperative working relationships.
In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.
DISTINGUISHING CHARACTERISTICS
This is the advanced working and lead worker level in the Account Clerk class series. Incumbents have responsibility for performing a variety of the more difficult and complex account and statistical record keeping work which requires previous background and experience in the area of financial and statistical record keeping where assigned. This class is distinguished from Account Clerk II in that incumbents perform more specialized and complex work requiring comprehensive knowledge of Department or program fiscal requirements. Also, incumbents in the Account Clerk III class may provide lead direction and work coordination for other staff.
REPORTS TO
A variety of County supervisory or management positions, depending upon the department or program area where assigned.
CLASSIFICATIONS SUPERVISED
This is not a supervisory class. However, incumbents may provide lead direction and work coordination for other staff.
TYPICAL PHYSICAL REQUIREMENTS
Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.
TYPICAL WORKING CONDITIONS
Work is performed in an office environment; continuous contact with other staff and the public.(The following is used as a partial description and is not restrictive as to duties required.)
Performs a wide scope of the more complex and specialized financial and statistical record keeping work; distributes material, labor, and equipment costs to appropriate cost centers and project amounts; posts and balances general and subsidiary ledgers; has responsibility for a department's cash, vendor payments, and receipts; identifies and resolves a variety of difficult account and statistical and record keeping problems; posts and balances general and subsidiary ledgers; performs corrections in maintaining accounting controls; maintains control of financial records and documents prior to submission to other departments; reviews, compiles, and records a variety of financial transactions; prepares periodic special financial and statistical reports; maintains controls and records warrants; reconciles monthly cash balances; examines, reconciles, and balances fiscal records; performs complex financial record keeping related to Public Assistance Programs; may perform the more complex fiscal support work related to the collection and distribution of family support payments; coordinates, prepares, and monitors budget expenditures; operates computers, using County financial software, special software used in an assigned County department, and spreadsheets; explains financial procedures and assigned area account record keeping requirements to other staff and the public; may provide lead direction, work coordination, and training for other staff.Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Two years of full time experience, or its equivalent, performing office support duties relating to fiscal, statistical, or case records maintenance, including at least one year of journey level experience.
Special Requirements:
Possession of, or ability to obtain a valid class C California Drivers License
May be required to pass a fingerprint/background investigation.Knowledge of:
Methods, practices, and terminology of financial and statistical record keeping.
Laws, rules, and regulations governing the maintenance of fiscal records in the area of assignment.
Basic principles and terminology of accounting.
Good public relations techniques.
Maintenance of files and information retrieval systems.
Computerized financial information systems used by the County.
Modern office methods and procedures.
Principles of lead direction and work coordination.
Ability to:
Perform a variety of the more complex financial and statistical record keeping work.
Provide lead direction and work coordination for other staff.
Assist with budget preparation and expenditure control.
Read and understand codes, statutes, and information related to financial and statistical record keeping work.
Gather and organize data and information.
Prepare financial and statistical reports.
Make mathematical calculations quickly and accurately.
Work with computerized financial and special information systems and use a computer for financial and statistical record keeping work.
Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned.
Establish and maintain cooperative working relationships.
In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.
Salary : $45,926 - $61,589