What are the responsibilities and job description for the Temporary Administrative Services Analyst I/II position at County of Riverside?
ABOUT THE POSITION
The department desires candidates who exhibit effective written and verbal communication skills, can perform data validation and quality control to ensure system accuracy, are adept at conducting standardized research studies, and are proficient in collecting, tracking, and providing technical data related to operational policies and processes.
The level at which the position will
be filled is at the Department's discretion and is based on candidate
qualifications.
The Administrative Services Analyst I is distinguished
from the Administrative Services Analyst II by the latter's performance of
complex and difficult assignments requiring a lesser degree of review and a
higher level of independence.
Meet the Team!
The Riverside County Department of Public Social Services (DPSS) provides services and assistance to protect and empower vulnerable people in our community. Services include temporary financial assistance, employment services and nutrition benefits for qualified families and individuals. The department also offers low-income individuals and families to health care coverage and provides protective services for children and adults at risk of abuse and neglect.
Click HERE to see the benefits of the Temporary Assignment Program (TAP)
EXAMPLES OF ESSENTIAL DUTIES
ADMINISTRATIVE SERVICES ANALYST I
- Conduct studies of operational, service and
programmatic activities including workflow, organizational structure, operating
procedures, space utilization, facilities management, equipment usage, and
staffing patterns; develop reports and recommendations for appropriate action
based on the analysis of collected data.
Assist in the preparation of budgets and performs
cost/benefit analysis of specific programs; review financial data on an
on-going basis to ensure conformance with established guidelines.
Monitor adherence to contract terms.
Develop written procedures to clarify or describe
standard practices; design or improve forms to expedite procedures; coordinate
the publication and dissemination of procedures; review present and pending
legislation to determine effect on departmental operations and programs.
May assist in the preparation of grant applications;
participate in various meetings and present and/or gathers data to assist
management in making administrative and operational decisions; prepare a
variety of records, reports, and correspondence.
May direct, train, assign, and evaluate subordinate
clerical and technical personnel in the performance of routine tasks.
ADMINISTRATIVE SERVICES ANALYST II
- Plan, coordinate and conduct studies of
administrative, operational facilities management activities including fiscal
operations, budget preparation and control, equipment usage, staffing patterns,
workflow and space utilization.
Develop reports and recommendations for appropriate
action based on the analysis of gathered data.
Prepare or assist in the preparation and/or review
of budgets by analyzing need for budget items requested to determine whether or
not items are justifiable, based on program objectives and priorities; review
financial data on an on-going basis to ensure conformance with established
guidelines; examine and make recommendations for the transfer of funds.
Recommend and establish contract forms and
procedures; monitor adherence to contract terms.
Research availability and applicability of grant
funding; research methods necessary for specific grant proposals; recommend and
monitor procedures for grant implementation.
Upon request, develop and recommend policies and
procedures; develop written procedures to clarify or describe standard
practices; design or improve forms to expedite procedures.
Coordinate the publication and dissemination of
procedures; review present and pending legislation to determine effect on
departmental operations and programs.
Participate in various meetings and present and/or
gather data to assist management in making administrative and operational
decisions.
May direct, train, assign, and evaluate subordinate
clerical and technical personnel in the performance of standard tasks.
MINIMUM QUALIFICATIONS
OPTION I
university with a bachelor's degree, preferably with a major in accounting,
business or public administration, finance, or a closely related field to the
assignment. (Qualifying experience may substitute for the required education on
the basis of one year of full-time experience equaling 30 semester or 45
quarter units of the required education.)
OPTION II
in an administrative capacity.
OPTION III
Assistant with the County of Riverside.
ADMINISTRATIVE SERVICES ANALYST II
OPTION I
university with a bachelor's degree, preferably with a major in accounting,
business or public administration, finance, or a closely related field to the
assignment. (Administrative, paraprofessional or technical experience may
substitute for the required education on the basis of one year of full-time
experience equaling 30 semester or 45 quarter units of the required
education.)
Experience: One year of professional experience in an
administrative capacity.
OPTION II
university with a bachelor's degree, preferably with a major in accounting,
business or public administration, finance, or a closely related field to the
assignment. (Administrative paraprofessional, or technical experience may
substitute for the required education on the basis of one year of full-time
experience equaling 30 semester or 45 quarter units of the required education.)
Experience: Two years of paraprofessional or technical
experience in an administrative capacity.
OPTION III
Analyst I with the County of Riverside.
ALL OPTIONS
organization and management necessary to analyze and evaluate operations,
services and programs; principles and practices of fiscal management and/or
budgetary control; grantsmanship; basic elements of supervision; and/or
contract monitoring.
Ability to: Collect and evaluate data; draw
conclusions and formulate recommendations and project consequences of
recommendations; monitor expenditures and maintain fiscal control; develop and
write grant applications; interpret legislative and administrative mandates and
regulations; plan, organize and supervise the work of subordinate clerical or
technical staff; establish and maintain effective working relationships with
those contacted in the course of work; communicate effectively in written and
verbal form
SUPPLEMENTAL INFORMATION
specific questions regarding this position, please contact Sharlah Harvey at
sharvey@rivco.org.
________________________________________________________________________________________
APPLICATION INFORMATION
Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C-3 is available here: https://rivcocob.org/board-policies
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability
Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).
Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas.
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.
Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.
General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.
Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com.
If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.
Salary : $28 - $35
