Deputy Clerk

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Department: Circuit Court Clerk’s Office

Supervision Exercised: None

Supervision Received: Clerk of Circuit Court

Employee will undergo a six-month orientation period and will be evaluated at the end of the six-month term. Employee will be evaluated annually thereafter.

Classification (FLSA): Non-Exempt, Full-Time

REQUIRED TESTING/SCREENING & CERTIFICATIONS: Drug and Alcohol Testing, Background Screening and Driving Record

Essential Employee: No

Work Hours: Monday thru Friday, 8:00 a.m. until 5:00 p.m.

Benefits Eligible: Yes

Leave Time Eligible: Yes

ESSENTIAL FUNCTIONS: Serves as a Deputy Clerk I for the Clerk for the Circuit Court’s Office, providing excellent customer services skills, which consists of greeting the public, answering the phone, recording documents and issuing receipts, licenses and related paperwork. Physical presence on the job is required as essential functions and responsibilities are not suited to remote work.

JOB REQUIREMENTS: An individual must be able to perform the essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. This position must maintain professionalism and confidentiality at all times.

RESPONSIBILITIES:

· Greeting the public and exhibiting excellent customer service skills

· Answering the telephone

· Opening and processing mail

· Assisting clients with recording documents, issuing marriage licenses, researching various records, issuing receipts for payments, processing various filings, completing applications and petitions

KNOWLEDGE SKILLS AND ABILITIES:

· Computer skills – Proficient with current Microsoft Office Suite of programs, as well as ability to learn other programs for use in daily work

· Proficient in using variety of office equipment

· Possess good writing and communication skills

ADA REQUIREMENTS: Ability to frequently move and position oneself in a variety of positions to perform office tasks; Move items weighing up to 50 pounds; Constant use of the visual and auditory senses.

EDUCATION AND EXPERIENCE & JOB REQUIREMENTS:

· High School diploma (or equivalent) required.

· Associate’s Degree in Business, Legal Assistant/Paralegal, or equivalent in education and/or experience preferred.

· Knowledge of court system and prior use of Virginia Supreme Court systems preferred.

PROFESSIONALISM AND CONFIDENTIALITY:

· Abide by all clerk’s office policies and procedures

· Understand and consistently implement all Circuit Court Clerk’s Office policies and procedures.

· Share with and assist other staff with day-to-day activities to promote effective teamwork and accomplish the goals of the Circuit Court
Clerk’s Office.

TRAINING AND JOB DEVELOPMENT:

Participate in conferences, webinars, and other opportunities to reinforce knowledge of clerk’s office procedures

Job Type: Full-time

Pay: $36,000.00 - $42,000.00 per year

Benefits:

• 457(b)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $36,000 - $42,000