AP Clerk/Elections Analyst

POSITION SUMMARY:

Under the supervision of the Pottawatomie County Clerk, the A/P Clerk is a non-exempt position under FLSA. This position provides clerical support for the Pottawatomie County Clerk’s Office with special focus on Accounts Payable and Voter Registration.

ESSENTIAL FUNCTIONS (required):

1. Processes account payables; properly input voucher payment data and confirms current W-9.

2. Provides courteous & professional service for internal and external customers.

3. Properly inputs approved journal entries, fund transfers and budget adjustments.

4. Review any motor vehicle property tax statements received from the County Treasurer on a timely basis.

5. In conjunction with Election Supervisor, will help maintain voter registration data base:

a. Adding, changing, or forwarding all voter registration applications that are received.

b. Generate and prepare voter registration cards to be mailed out weekly.

c. Deleting and purging all non-valid voters according to National Voter Registration Act. As well as maintaining the voter registration data base according to the guidelines set up by NVRA.

d. Printing and preparing of poll books as needed for all elections and assists with posting voter history.

6. Process advance and early voters.

7. In conjunction with the Election Supervisor, assist with elections, election training and election abstracts.

8. Filing and scanning of election documents.

MARGINAL FUNCTIONS

1. Assist customers in the process of homestead applications as well as any service provided by the County Clerk’s Office.

2. Performs other duties as deemed necessary or assigned.

Working Conditions and Physical Requirements: The work environment and physical demand characteristics described here are representative and not intended to be fully inclusive of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee must regularly lift and/or move up to 80 pounds. Specific vision abilities required by this job include close vision.

KNOWLEDGE, SKILL AND ABILITY:

The employee must have a thorough knowledge of computer software, a working knowledge of mathematics, bookkeeping and elections. The employee must be able to read and interpret maps and signatures on voter registrations cards for election purposes. The employee must have excellent interpersonal, bookkeeping, office practices, and organizational and oral communication skills.

Problem Solving: The position requires the ability to read, comprehend and write. The person must have the ability to effectively present information in one-on-one and small group situations.

Decision Making: The work involves the performance of specific, routine operations that include a few separate tasks or procedures. The job contributes to the overall smooth function of the Clerk’s office.

Machines/Equipment Used:

Personal Computer and related software 10-key Copier

Multi-line phone Facsimile Shredder Printer

Scanner Postage Meter Election Equipment

Supervision/Accountability: Works independently with occasional supervision from the Pottawatomie County Clerk, with no supervisory duties.

Personal Relations: Attitude is very important; the employee shall maintain a good working and relations attitude with all contacts. Daily contact with the general public, co-workers, supervisory personnel and elected or appointed officials is expected.

EDUCATION/TRAINING/EXPERIENCE:

One year of similar or related experience is required. Employee is expected to acquire the necessary information and skills to perform the essential job functions reasonably well within six months from the date of hire.

Education: A high school diploma, GED, or equivalent is required. Technical or some college level courses in Accounting, Finance, or mathematics is desired, supplemented by two years of job related experience preferred.

An offer for employment for this position is contingent upon the applicant passing pre-employment background checks which may include, but are not necessarily limited to: Drug Screening, Driving Record, Criminal History, Physical Capacity, and/or Skills Testing.