What are the responsibilities and job description for the Lead Deputy Recorder of Deeds position at County of Northampton?
Application Requirements
In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed, regardless of the presence of an attached resume.
Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. We encourage all applicants to provide a comprehensive, concise history of their education, certification, licensing, and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application.
There is a written exam for this position. Applicants who meet the Required Minimum Qualifications will be invited to test. Test modules include:
Office Conduct/Professionalism
Customer Service
Record Locating
Bank Deposit/Bank Reconciliation
Basic Math
Petty Cash
Data Entry
For questions regarding this posting, please contact Sherry Christman, Human Resources Analyst at schristman@norcopa.gov or 610-829-6382.
Equal Employment Opportunities – It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law.
Job Description
GENERAL PURPOSE
The Lead Deputy Recorder of Deeds position specializes in the receipt and filing of deeds, mortgages, and related documents. This position is responsible for ensuring the accuracy and completeness of documents received, records made and maintained, and accuracy of accounts.
SUPERVISION RECEIVED
This position reports directly to the Recorder of Deeds.
SUPERVISION EXERCISED
This position is not responsible for the direct supervision of other employees however may exercise direct supervision in the absence of the Recorder of Deeds.
ESSENTIAL DUTIES OF THE POSITION
Supervises the receipt and processing of deeds, mortgages, and other documents received at the office counter, via USPS mail, and electronically.
Enters information into manual and/or computer systems. Checks for accuracy and completeness of recorded information for appropriate authorities, copies, and other legal requirements.
Prepares and produces typed certified copies of legal documents.
Receives and accounts for municipal transfer taxes, including monthly balances. Develops and submits check requests to Disbursement for receiving municipalities and school districts.
Reconciles all accounts on a daily basis.
Prepares reports for municipal and state agencies.
Maintains employee time and attendance records, including leave time use. Prepares payroll for immediate staff.
Provides information and assigns and reviews the work of clerical staff who perform processing and support functions.
Checks indexing of deeds and oversees the verification of deeds. Confirms the contents of the assessment deeds link tax pass file.
Assists members of the public by obtaining answers through the Solicitor’s office and other government agencies for questions related to laws and requirements for recording deeds, mortgages, and other documents.
Assists the public with finding information and completing needed forms.
Answers inquiries via telephone, e-mail, USPS mail, or from visitors related to procedures or other functions of the office.
Assists in the preparation of accounting reports and daily bank deposits.
REQUIRED MINIMUM QUALIFICATIONS
EDUCATION & EXPERIENCE – Completion of a high school, or general equivalency diploma; AND
At least three (3) years of full-time professional experience in banking, bookkeeping, or retail management.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of goals, objectives, principles, and practices commonly employed in the recording of deeds, mortgages, and related documents.
Knowledge of administrative methods and techniques commonly used in developing and processing information, keeping records, and ensuring the secure control of information and documents.
Skill in operating a computer to enter information into established programs and to produce draft and final copy.
Ability to learn specific laws, regulations, and requirements governing County operations in recording and processing deeds, mortgages, and related documents.
Ability to oversee the work of clerical positions.
Ability to establish and maintain effective working relationships with associates and members of the public.
Ability to read, write, speak, understand and communicate in English to perform the duties of this position.
TOOLS AND EQUIPMENT
Telephone, personal computer (including word processing and spreadsheet software), calculator, writing implements, fax machine, copy machine, reader/printer microfiche machine, map aperture card machine, scanner, and paper shredder.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to walk, sit, talk, or hear.
The employee must occasionally lift and/or move up to twenty-five (25) pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
FLSA STATUS: NON-EXEMPT (ELIGIBLE FOR OVERTIME)
DESIGNATION: CAREER SERVICE
PAY GRADE: CS/GR20
UNION STATUS: NON-UNION
Updated April 2026
The Lead Deputy Recorder of Deeds position specializes in the receipt and filing of deeds, mortgages, and related documents. This position is responsible for ensuring the accuracy and completeness of documents received, records made and maintained, and accuracy of accounts.
SUPERVISION RECEIVED
This position reports directly to the Recorder of Deeds.
SUPERVISION EXERCISED
This position is not responsible for the direct supervision of other employees however may exercise direct supervision in the absence of the Recorder of Deeds.
ESSENTIAL DUTIES OF THE POSITION
Supervises the receipt and processing of deeds, mortgages, and other documents received at the office counter, via USPS mail, and electronically.
Enters information into manual and/or computer systems. Checks for accuracy and completeness of recorded information for appropriate authorities, copies, and other legal requirements.
Prepares and produces typed certified copies of legal documents.
Receives and accounts for municipal transfer taxes, including monthly balances. Develops and submits check requests to Disbursement for receiving municipalities and school districts.
Reconciles all accounts on a daily basis.
Prepares reports for municipal and state agencies.
Maintains employee time and attendance records, including leave time use. Prepares payroll for immediate staff.
Provides information and assigns and reviews the work of clerical staff who perform processing and support functions.
Checks indexing of deeds and oversees the verification of deeds. Confirms the contents of the assessment deeds link tax pass file.
Assists members of the public by obtaining answers through the Solicitor’s office and other government agencies for questions related to laws and requirements for recording deeds, mortgages, and other documents.
Assists the public with finding information and completing needed forms.
Answers inquiries via telephone, e-mail, USPS mail, or from visitors related to procedures or other functions of the office.
Assists in the preparation of accounting reports and daily bank deposits.
- An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
REQUIRED MINIMUM QUALIFICATIONS
EDUCATION & EXPERIENCE – Completion of a high school, or general equivalency diploma; AND
At least three (3) years of full-time professional experience in banking, bookkeeping, or retail management.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of goals, objectives, principles, and practices commonly employed in the recording of deeds, mortgages, and related documents.
Knowledge of administrative methods and techniques commonly used in developing and processing information, keeping records, and ensuring the secure control of information and documents.
Skill in operating a computer to enter information into established programs and to produce draft and final copy.
Ability to learn specific laws, regulations, and requirements governing County operations in recording and processing deeds, mortgages, and related documents.
Ability to oversee the work of clerical positions.
Ability to establish and maintain effective working relationships with associates and members of the public.
Ability to read, write, speak, understand and communicate in English to perform the duties of this position.
TOOLS AND EQUIPMENT
Telephone, personal computer (including word processing and spreadsheet software), calculator, writing implements, fax machine, copy machine, reader/printer microfiche machine, map aperture card machine, scanner, and paper shredder.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to walk, sit, talk, or hear.
The employee must occasionally lift and/or move up to twenty-five (25) pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
FLSA STATUS: NON-EXEMPT (ELIGIBLE FOR OVERTIME)
DESIGNATION: CAREER SERVICE
PAY GRADE: CS/GR20
UNION STATUS: NON-UNION
Updated April 2026