What are the responsibilities and job description for the Administrative Secretary I (PBES) position at County of Napa?
Napa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.
Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.
The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.
The Department of Planning, Building, & Environmental Services (PBES) serves our community by enforcing a fair, efficient, and open process that balances the diverse needs of agriculture, the economy, health and safety, and the environment. As a member of PBES you will work alongside employees from the following PBES Divisions: Building, Code Enforcement, Engineering, Environmental Health, Natural Resources, Parks, Planning, and Staff Services.
Learn more about PBES.
About the Position
The PBES Administrative Secretary I serves as a key partner in supporting department leadership, providing high-level administrative, coordination, and organizational support across a wide range of functions. This role goes beyond traditional clerical duties and focuses on enabling effective decision-making, communication, and follow-through for the Director, Assistant Director, and Deputy Director.
Primary responsibilities include managing complex calendars, communications, and correspondence; coordinating agendas, materials, and follow-ups for management and leadership meetings; and organizing information into clear, concise formats to support executive decision-making. The position plays an important role in tracking priorities, anticipating needs, and ensuring initiatives, assignments, and action items are tracked through completion.
This role also supports department-wide coordination efforts, including public outreach and engagement activities, workshops, and digital engagement tools, as well as tracking public comments and organizing feedback. The position contributes to internal operations through HR liaison support (including recruitments, onboarding, Form 700 tracking, and personnel processes and coordination), and assists with department-wide special projects such as process improvements, technology initiatives, and operational coordination efforts.
While this position may perform traditional administrative functions, the emphasis is on judgment, prioritization, discretion, and the ability to manage multiple priorities while maintaining a high level of organization, sound judgment, and execution. The ideal candidate is proactive, detail-oriented, and able to work independently while supporting a fast-paced leadership environment.
The ideal candidate:
- A high degree of integrity and ethics with a focus on delivering excellent customer service.
- Organized, detail-oriented, technologically inclined, and have prior experience working in the public sector.
- The ability to write and communicate effectively with board members, staff, and the community.
- The ability to research topics independently and apply critical thinking skills.
- Knowledge of pertinent Federal, State and local laws, codes and regulations governing legislative functions including the Brown Act and the Public Records Act.
- Ability to anticipate needs and proactively solve problems
- Strong prioritization and follow-through in a fast-paced environment
- Experience supporting executives or senior leadership
- Comfortable managing multiple projects and shifting priorities
This recruitment is being conducted to fill one full-time vacancy in the Planning, Building & Environmental Services. The list established by this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year.
Experience and Education:
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Experience: Three years of significant, directly-related and progressive secretarial experience.
Education: Equivalent to completion of the twelfth grade, including or supplemented by specialized secretarial training. .
License or Certificate*:
Certain positions assigned to this class may require possession of a valid California Driver's License.
*Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.
Scheduled salary increases and Winter Time Off (WTO):
- 3.5% COLA increase effective 7/01/26
- 32.0 hours of paid Winter Time Off (WTO)
The Recruitment Process
| Application Deadline | 5:00 pm PST, Friday May 22, 2026 |
| Supplemental Question Scoring | Week of March 26, 2026 Supplemental questions will be scored by subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. |
| Oral Panel Interview | Tentatively scheduled for the week of June 1. 2026 Only the most qualified candidates from the Oral Panel Interview will be placed on the eligibility list and may be considered to fill positions for up to one year. |
The Human Resources Department reserves the right to change the recruitment process at any time.To view the full job description, please click here, Administrative Secretary I.
Benefits
Learn more about the benefits package for this position HERE.
Disaster Service Workers
Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (CA Govt Code § 3101).ADA Accommodation
Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.Napa County is an Equal Opportunity Employer.
Salary : $73,424 - $86,923