Payroll Technician (SR-17)

Assists in the development and execution of assignments encompassing professional payroll activities, including generation, reconciliation and recording of the County’s semi-monthly payroll; inquires, analyzes, and processes payroll actions through information systems; advises on payroll laws and regulations, policies, and procedures; and performs other related duties.(The following are examples of duties and are not necessarily descriptive of any one position in this class.  The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.)  

• Assists in the processing of the County’s payroll from receipt of timesheets through processing and printing of payroll checks and reports; 

• Performs analytical review and verifies the accuracy of employee data and/ or payroll claims to ensure completeness of documentation received from the various departments;

• Develops and maintains database and payroll information systems operating and statistical reports, analyzes and verifies the accuracy and completeness of reports;

• Ensures timely submission of reports and payments to various agencies and/or financial institutions (i.e. retirement, medical, Federal and State taxes withheld, flexible spending, bank deposits, etc.).

• Reviews payroll policies and procedures and makes recommendations for improvement; draft procedures and guidelines as assigned;

•  Reviews, researches discrepancies and processes payroll in compliance with State and Federal laws and collective bargaining provisions;

•  Advises departmental payroll or fiscal officers on payroll, voucher or contract issues and provides options for problem resolution;

•  Maintain variety of programs on a personal computer;

•  Performs complex office automation duties requiring different approaches and methods from one assignment and/ or program to another;

•  May provide user training as necessary to employees on payroll applications; 

•  Determines best solution and makes recommendation to supervisor on corrective measures; 

•  Executes office automation functions such as storing and retrieving electronic documents or files, using electronic mail and information systems;

• Prepare statistical and operational reports;

•  May supervise subordinates as assigned.

Training and Experience:  A combination of education and experience substantially equivalent to graduation from high school and three (3) years of responsible technical and sub-professional work experience in payroll that included the processing of payroll involving the review, interpretation and application of payroll laws and regulations, policies and procedures.

Knowledge of:  General accounting and payroll practices, preferably in a government setting; practical working knowledge of management information systems; procedures for preparing and processing payroll; applicable Federal and State laws, ordinances, fiscal policies, regulations and collective bargaining provisions; recordkeeping and report writing; office practices and procedures.

Ability to:  Understand and interpret regulations, resolutions, contracts and ordinances; understand and reconcile payroll records; maintain confidentiality of sensitive personal information of employees; make and verify arithmetic computations with speed and accuracy; use spreadsheets and other automated tools to conduct payroll data analyses; identify document errors and effect necessary corrections; work under the pressure of recurrent deadlines with frequent interruptions; work in collaboration with other departments/ agencies and individuals; follow oral and written instructions; balance, prioritize and organize multiple tasks.

Health and Physical Requirements:  Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping:  Light