What are the responsibilities and job description for the Executive Assistant II (EM-07) position at County of Maui?
Description
Provides top level staff and executive assistance to the Mayor or the Managing Director in matter affecting overall County government; and performs other related duties as required.
Distinguishing Characteristics
Classes in this series are distinguished by their responsibility for providing staff and executive assistance to the Mayor or the Managing Director in the overall administration of the County Government.
Grade Level Standards
Grade I: Performs a variety of selected staff assignments in providing administrative assistance and advice to the Mayor or the Managing Director.
Grade II: Performs in the capacity of a top level assistant in providing executive support to the Mayor and Managing Director. Work at this level is more responsible and complex because of the extensive coordination required in working with community groups, private industry and intergovernmental agencies and because of the variety, complexity and impact of problems encountered.
Examples of Duties
The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.
Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a bachelor's degree in public or business administration, economics or a related field, and for:
Grade I: Four years of responsible administrative experience in government or in private business; and as applicable for positions requiring specific specializations, experience as described below.
Grade II: Five years of responsible administrative experience in government or in private business; and as applicable for positions requiring specific specializations, experience as described below.
(a} (Transportation Coordination) ...experience, as described in the Grade Level distinctions above, which included or was supplemented by two (2) years of work experience involving transportation planning or activities related to the development or implementation of transportation programs. Such experience shall have required the formulation and implementation of procedures and/or policies of significant scope.
License Requirement: Possession of a valid motor vehicle operator' s license (Type 3).
Knowledge of: governmental organization and functions; principles and practices of public administration, organization and management; principles and practices of public relations; research methods and techniques; administrative analysis; governmental finance administration and budgeting; grant writing and report writing; public speaking; statues and ordinances relating to county government functions and operations; personal computers and computer applications including word processing, spreadsheets and databases.
Ability to: conduct studies on and prepare top level management recommendations relating to operations, organizations, administrative standards, finance administration and budgeting; obtain, analyze and evaluate facts; write clear and concise reports; translate ideas and recommendations into workable plans which conform to applicable laws and regulations; make sound management decisions; coordinate varied and complex work programs; analyze legal decisions, interpretations and directives; deal tactfully and effectively with governmental officials and the public.
Selective Certification
Specialized knowledges, skills and abilities may be required to perform the duties of some positions. For such positions, certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position.
Requests for selective certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled.
Health And Physical Condition
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.
Physical Effort Grouping: Light
APPLICATIONS MAY BE FILED ONLINE AT: https://www.governmentjobs.com/careers/Maui
If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete.
RECRUITMENT IS ADMINISTERED IN THE COUNTY OF MAUl ONLY
The above recruitment is being administered on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services.
AN EQUAL OPPORTUNITY EMPLOYER
The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination
Pre-Employment/Post-Offer Drug Screening Test: All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui.
Personnel Services Email: personnel.services@mauicounty.gov
CLICK HERE for County Of Maui Benefits
01
Did you graduate from an accredited college or university with a bachelor's degree in Public or Business Administration, Economics or related field? Note: You must attach a copy of your college degree stating field of study or a copy of your official college transcript.
Do you have at least Five (5) years of responsible administrative experience in government or in private business. Note: Please ensure your related work experience is listed on your application.
If yes, please indicate at which employer(s) you gained this experience. (See "resume" is not acceptable).
Provides top level staff and executive assistance to the Mayor or the Managing Director in matter affecting overall County government; and performs other related duties as required.
Distinguishing Characteristics
Classes in this series are distinguished by their responsibility for providing staff and executive assistance to the Mayor or the Managing Director in the overall administration of the County Government.
Grade Level Standards
Grade I: Performs a variety of selected staff assignments in providing administrative assistance and advice to the Mayor or the Managing Director.
Grade II: Performs in the capacity of a top level assistant in providing executive support to the Mayor and Managing Director. Work at this level is more responsible and complex because of the extensive coordination required in working with community groups, private industry and intergovernmental agencies and because of the variety, complexity and impact of problems encountered.
Examples of Duties
The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.
- Reviews materials, reports and other communications relating to general administrative or financial and budgetary matters submitted to the Mayor or the Managing Director and makes recommendations for their disposition based upon the knowledge of the policies of the Mayor and/or Managing Director.
- Advises and counsels the Mayor or the Managing Director in his decision by providing information or pointing out alternatives and their effects in matters involving departmental management and operations.
- Reviews budgetary or personnel requests from various agencies and departments of the county and makes recommendations in reduction or addition to specific programs based upon knowledge of administrative and policy goals and their overall direction.
- Conducts administrative investigations and management studies and analyses of organization, procedures, practices, programs and policies of all administrative agencies and department, and prepares and/or submits reports and/or recommendations.
- Conducts studies and analyses of quasi-adjudicator y, rule making, licensing and other regulatory agencies for effectiveness and efficiency in standards of proceedings, and submits recommendations.
- Conducts studies and researches the development of major projects such as island wide transportation services, mass transit, etc.
- Meets and confers with departmental officials to resolve problems in clarifying agency functions and objectives and suggests means for implementing recommendations approved by the Mayor or the Managing Director.
- Reviews legal decisions, opinions, rulings of the Corporation Counsel and/or Attorney General and keeps the Mayor and Managing Director informed of their significance and effect in administrative matters.
- Prepares administrative orders and directives for the Mayor or the Managing Director.
- Serves as liaison officer and coordinates activities between the county of Maui and other governmental jurisdictions and their agencies or branches of government.
- Prepares drafts, analyses and comments of proposed bills and other reports for the legislature or the County Council.
- Serves on various administrative committees as assigned.
- May meet with community groups and others to explain County programs.
- Supervises assigned employees in the Office of the Mayor or the Department of Management.
- May act for the Managing Director as directed.
Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a bachelor's degree in public or business administration, economics or a related field, and for:
Grade I: Four years of responsible administrative experience in government or in private business; and as applicable for positions requiring specific specializations, experience as described below.
Grade II: Five years of responsible administrative experience in government or in private business; and as applicable for positions requiring specific specializations, experience as described below.
(a} (Transportation Coordination) ...experience, as described in the Grade Level distinctions above, which included or was supplemented by two (2) years of work experience involving transportation planning or activities related to the development or implementation of transportation programs. Such experience shall have required the formulation and implementation of procedures and/or policies of significant scope.
License Requirement: Possession of a valid motor vehicle operator' s license (Type 3).
Knowledge of: governmental organization and functions; principles and practices of public administration, organization and management; principles and practices of public relations; research methods and techniques; administrative analysis; governmental finance administration and budgeting; grant writing and report writing; public speaking; statues and ordinances relating to county government functions and operations; personal computers and computer applications including word processing, spreadsheets and databases.
Ability to: conduct studies on and prepare top level management recommendations relating to operations, organizations, administrative standards, finance administration and budgeting; obtain, analyze and evaluate facts; write clear and concise reports; translate ideas and recommendations into workable plans which conform to applicable laws and regulations; make sound management decisions; coordinate varied and complex work programs; analyze legal decisions, interpretations and directives; deal tactfully and effectively with governmental officials and the public.
Selective Certification
Specialized knowledges, skills and abilities may be required to perform the duties of some positions. For such positions, certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position.
Requests for selective certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled.
Health And Physical Condition
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.
Physical Effort Grouping: Light
APPLICATIONS MAY BE FILED ONLINE AT: https://www.governmentjobs.com/careers/Maui
If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete.
RECRUITMENT IS ADMINISTERED IN THE COUNTY OF MAUl ONLY
The above recruitment is being administered on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services.
AN EQUAL OPPORTUNITY EMPLOYER
The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination
Pre-Employment/Post-Offer Drug Screening Test: All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui.
Personnel Services Email: personnel.services@mauicounty.gov
CLICK HERE for County Of Maui Benefits
01
Did you graduate from an accredited college or university with a bachelor's degree in Public or Business Administration, Economics or related field? Note: You must attach a copy of your college degree stating field of study or a copy of your official college transcript.
- Yes
- No
Do you have at least Five (5) years of responsible administrative experience in government or in private business. Note: Please ensure your related work experience is listed on your application.
- Yes
- No
If yes, please indicate at which employer(s) you gained this experience. (See "resume" is not acceptable).
- Required Question