What are the responsibilities and job description for the Departmental Personnel Clerk (SR-13) position at County of Maui?
Maintains departmental personnel and position records and files; completes forms for requesting personnel actions and processing transactions; explains civil service rules, regulations and procedures to departmental personnel; performs routine admin-istrative housekeeping functions; and performs other duties as required.
Distinguishing Characteristics
This class is distinguished from other clerical classes by the specialized nature of clerical duties performed in connection with the operation of a departmental per-sonnel and administrative program.The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.
Maintains file of individual employee folders; prepares and processes requests for personnel actions involving appointments, transfers, promotions, reallocations, resignations, leave of absences, temporary assignments, etc.; maintains records of employees' sick leaves, vacation, increment dates, etc., and informs employees of their respective status; advises employees of personnel rules, regulations and procedures; assists in resolving routine personnel problems; establishes, maintains, and controls files of expenditures, reports, appropriations, inventory, etc.; prepares operational reports; sees that deadline for reports are met; verifies and audits items that have been authorized for payment; checks whether correct appropriation symbols and program activities have been charged; examines payroll claims to determine the validity of payments to employees; prepares correspondence and memoranda for the department head; maintains adequate levels of office and other supplies.
Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and two years of clerical experience, one of which shall have involved personnel record keeping and related experience.
Knowledge of: laws, rules, and regulations and procedures governing the county civil service; basic merit system philosophy; various types of personnel transactions and record keeping; office practice and procedures; use of standard office machines.
Ability to: understand and interpret laws, rules, regulations, policies and procedures; deal tactfully with employees and the public; make arithmetic computations; prepare reports.
Health And Physical Condition
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.
Physical Effort Grouping: Light
Distinguishing Characteristics
This class is distinguished from other clerical classes by the specialized nature of clerical duties performed in connection with the operation of a departmental per-sonnel and administrative program.The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.
Maintains file of individual employee folders; prepares and processes requests for personnel actions involving appointments, transfers, promotions, reallocations, resignations, leave of absences, temporary assignments, etc.; maintains records of employees' sick leaves, vacation, increment dates, etc., and informs employees of their respective status; advises employees of personnel rules, regulations and procedures; assists in resolving routine personnel problems; establishes, maintains, and controls files of expenditures, reports, appropriations, inventory, etc.; prepares operational reports; sees that deadline for reports are met; verifies and audits items that have been authorized for payment; checks whether correct appropriation symbols and program activities have been charged; examines payroll claims to determine the validity of payments to employees; prepares correspondence and memoranda for the department head; maintains adequate levels of office and other supplies.
Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and two years of clerical experience, one of which shall have involved personnel record keeping and related experience.
Knowledge of: laws, rules, and regulations and procedures governing the county civil service; basic merit system philosophy; various types of personnel transactions and record keeping; office practice and procedures; use of standard office machines.
Ability to: understand and interpret laws, rules, regulations, policies and procedures; deal tactfully with employees and the public; make arithmetic computations; prepare reports.
Health And Physical Condition
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.
Physical Effort Grouping: Light