What are the responsibilities and job description for the Accounting Specialist position at COUNTY OF MADISON?
Company Description
COUNTY OF MADISON is a beautiful rural community to both work and live. Located just under 2 hours from Washington, D.C. and just 30 minutes to Charlottesville, Madison is situated to either stay at home and enjoy the quiet laid-back style of the country or make the short commute for amenities. Our workforce team offers a family dynamic environment and a focus on professional work product delivery and customer service to the citizens of Madison County.
General Definition of Work
Performs intermediate professional accounting work associated with the general ledger maintenance and related financial activities. Work is performed under the supervision of the Finance Director
Role Description
Performs a variety of general accounting functions in the County’s Tyler Munis financial ERP system including the following:
o Maintains and monitors general ledger accounts.
o Performs the month-end close process including fund reconciliation activities related to the Schools and DSS/CSA, ensuring all transactions are posted, posting journal entries, and uploading budget reports for all County departments in Smartsheet.
o Reviews and approves accounts payable weekly batches and cash disbursement reports to ensure dual controls are being met within the department.
o Reviews and monitors the YTD budget reports for compliance with County budget guidelines and works with department heads and constitutional officers on any budget discrepancies or potential shortfalls.
o Performs the year-end close and new fiscal year open processes in the ERP system.
o Creates, imports, and posts the annual budget projections in the ERP system.
o Posts budget transfers and amendments after supplemental appropriations are approved.
o Performs monthly general billing activities for the transfer station and other miscellaneous billing items and sends the monthly bills/statements to the Treasurer’s office.
o Maintains and reconciles the County’s fixed assets in the Capital Assets module.
o Creates requisition requests and purchase orders in compliance with the County’s purchasing policies.
o Reconciles and posts daily ‘payments journal’ batches related to the Building Department.
o Processes vendor 1099’s and 1096 reports annually.
- Other duties listed in the full job description on the website: www.madisonco.virginia.gov
Qualifications
- Proficiency in handling Financial Statements and preparing accurate Journal Entries
- Experience with Accounting Software and related tools, experience with Tyler Munis is a plus
- Strong background in Finance and Analytical Skills to support data-driven decisions
- Attention to detail, organizational skills, and the ability to uphold accuracy
- Bachelor's degree in Accounting, Finance, or a related field
- Ability to work effectively in an on-site collaborative environment