Planning and Zoning Coordinator

PLANNING AND ZONING COORDINATOR

Position Summary: Under the supervision of the Planning, Zoning and Environmental Health Director, the Assistant Planning Coordinator is involved in the performance of various clerical duties and field technician support to the Director.  Responsibilities involve frequent public and interdepartmental contact through research, conveying messages and information. 

ESSENTIAL FUNCTIONS:

Reasonable Accommodation Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

·         Ensure compliance with all countywide and departmental policies, procedures, and safety regulations;

·         Enter planning and zoning activity into Microsoft software program including inspections conditional use, building, etc.), permits, soil/water samples and a roster of clients’ names, addresses, and dates;

·         File records, reports, and documentation, utilizing alphabetical, numerical, or U.S. Rectangular Survey Systems.;

·         Serves as primary point of contact for citizens, developers, and professionals, providing information and

assistance on planning, zoning, development procedures, and regulations while maintaining tact and

confidentiality;

·         Assist with special outreach events and educational initiatives, such as the County;

·         Create and revise departmental forms, letters, handouts and other materials as regulations, statutes and public health necessitates;

·         Manage the department website, including updating content as needed or directed;

·         Assist in regulating rural land development, ensuring adherence to subdivision regulations;

·         Assist in reviewing site plans, plats, and developing proposals for compliance with county regulations;

·         Assist in investigating zoning complaints, address violations, and serve as technical resource to the public regarding land use;

·         Assist with the management, review, and issuing permits for zoning, and flood plains;

·         Conducts research, compiles data, and assists with report preparation related to planning and zoning issues;

·         Assist with contacting all agencies of new conditional land use requests and for new residential development;

·         Assist with field inspections of wastewater systems, water wells, and performing water quality screenings;

·         Assist with maintaining Planning and Zoning case files and resolutions.

MARGINAL FUNCTIONS:

·         Other related duties as necessary or required.

POSITION QUALIFICATIONS:

·         Must be 18 years of age;

·         Must be authorized to work in the U.S.;

·         Pass a pre-employment drug screen and health assessment;

·         Pass a criminal background check;

·         Possess and maintain a valid Kansas Driver’s License.

 SKILLS & ABILITIES:

Experience: This is an entry-level position. Two years of planning experience preferred or three years of broad administrative experience in business, professional or governmental office.

Education: High school diploma or equivalent required. A degree in a related field is preferred.

Skills: General knowledge of the county roads, townships, and incorporated areas. Ability to locate parcels via the US Rectangular Survey System.  Strong interpersonal skills, written precision, and attention to detail are essential.

Problem Solving: Problem-solving in this position relates to the setting of priorities, the proper handling of citizen complaints, the ability to search records to determine property ownership/descriptions, and math computations required.

Decision Making: Occasional decision-making is required.

Accountability: Employee is not responsible for budgetary control but may assist in the preparation of the annual departmental budget.

Supervision: Job assignments occasionally reviewed by supervisors. This position does not have supervisory responsibilities.

Personal Relations: Frequent contact with other county departments, and general public requiring the ability to communicate and relate in a positive and effective manner.

Working Conditions: Position requires indoor and outdoor work environments. Some physical effort is required. Traveling to sites around Ford County.  Ability to sit for 1-1/2 to 2 hours without break.  Ability to work extended hours occasionally.  Ability to lift and carry boxes of files and reports, walk on uneven terrain and work outdoors occasionally.

PHYSICAL DEMANDS                                                  LIFT/CARRY                                        

Stand                           O (Occasionally)                        10 lbs. or less                C (Constantly)                          

Walk                             O (Occasionally)                        11-20 lbs.                      F (Frequently)

Sit                                C (Constantly)                           21-50 lbs.                     O (Occasionally)

Handling                       F (Frequently)                            51-100 lbs.                    N (Not Applicable)

Reach Outward              O (Occasionally)                        Over 100 lbs.                N (Not Applicable)

Reach Above Shoulder O (Occasionally)                        PUSH/PULL

Climb                            O (Occasionally)                        12 lbs. or less                C (Constantly)

Crawl                            O (Occasionally)                        13-25 lbs.                      F (Frequently)

Squat or Kneel              O (Occasionally)                        26-40 lbs.                      O (Occasionally)

Bend                            O (Occasionally)                        41-100 lbs.                    N (Not Applicable)

N (Not Applicable) – Activity is not applicable to this occupation.

O (Occasionally) – Occupation requires this activity up to 33 of the time (0 – 2.5 hours/day).

F (Frequently) – Occupation requires this activity from 33% - 66% of the time (2.5 – 5.5 hours/day).

C (Constantly) – Occupation requires this activity more than 66% of the time (5.5 hours/day).