Appraisal Maintenance Clerk

Position Summary: Under the supervision of the County Appraiser, duties of the maintenance clerk involve review and interpretation of legal documents such as deeds, contracts, probates and abstracting important information.  Work involves the collection and maintenance of property data essential to the evaluation of property for appraisal purposes.

ESSENTIAL FUNCTIONS:

Reasonable Accommodation Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

·         Reviews legal instruments and all related property records, including property record cards, maps, plats, aerial photographs, right-of-way charts and other cartographic records; to determine property ownership;

·         Conducts abstract searches and prepares proper brief legal descriptions to be given to various parcels involved;

·         Searches records and source material from title companies, court records, county engineer's office or other offices where similar materials or records are on file;

·         Correlates this information with the cartographer through the use of a computer-assisted program;

·         Recommends adjustments to supervisor as a result of property searches or through conferences with taxpayers;

·         Responsible for the creation and updating of computer records in the assessment administration file;

·         Receives 911 addresses from City & County Zoning, updates AA KSCAMA file and correlates this information with County Clerk, Treasurer, Zoning, & GIS;

·         Maintains Appraisal Mapwork Card file system;

·         Scans and appends new and existing Mapwork Card and deed information utilizing RVI;

·         Assists the County Appraiser in the processing of property splits, combinations, plats, right-of way, boundary surveys;

·         Responds to public inquiries, both in person and on the telephone;

·         Assists the public by explaining individual assessments and with filling out required forms;

·         Files materials alphabetically, numerically or by another predetermined classification;

·         Types records, reports, index cards and similar materials;

·         Utilizes computer and physical maps in the process of locating property owners, addresses, property descriptions and values;

·         Assists appraisers in maintaining and updating assessment records;

·         Assists in the field inspection of new construction, annual rechecks, additions and alterations of buildings and structures within the county.

MARGINAL FUNCTIONS:

·         Other related duties as necessary or required.

POSITION QUALIFICATIONS:

·         Must be 18 years of age;

·         Must be authorized to work in the U.S.;

·         Pass a pre-employment drug screen and health assessment;

·         Pass a criminal background check;

·         Possess and maintain a valid Kansas Driver’s License.

SKILLS & ABILITIES:

Experience: Experience in the area of abstracting or real estate appraisal field is preferred.

College degree or cartography related technical coursework is helpful. 

Education: High school diploma or GED. Math skills are necessary. Requires successful completion of PVD course, Orion Ownership Transfers, Parcel Splits & Combinations, within one year of employment. Requires successful completion of IAAO 1 & IAAO 2 within 2 years of employment. Must attend various PVD courses and/or seminars as determined by the County Appraiser.

Skills: Considerable knowledge of all types of deeds or other instruments and methods for granting and transferring title of property.  Knowledge of legal descriptions, assessment, appraisal and survey terminology.  Ability to understand laws and regulations affecting appraisal and the theory of value as applied to property.  Ability to establish and maintain effective working relationships with the public, appraisal office employees, & other city & county department employees.  Ability to work independently and to use sound judgment and initiative. 

Problem Solving: Extensive problem solving is involved in interpreting boundary lines, property ownership, recorded deeds and property descriptions. Problems include correctly interpreting confusing legal documents as required in performing daily duties.

Decision Making: Limited decision-making exists.

Accountability: Employee is not responsible for budgetary control of department and does not participate in the annual departmental budgetary process.

Supervision: Requires normal supervision after training.  Job assignments are always reviewed.

Personal Relations: This position involves frequent interaction with the public.

Working Conditions: This environment can be stressful when dealing with irate taxpayers, animals or extreme weather conditions.

PHYSICAL DEMANDS                                                  LIFT/CARRY                                        

Stand                           F (Frequently)                            10 lbs. or less                C (Constantly)                          

Walk                             F (Frequently)                            11-20 lbs.                      F (Frequently)

Sit                                F (Frequently)                            21-50 lbs.                     O (Occasionally)

Handling                       F (Frequently)                            51-100 lbs.                    O (Occasionally)

Reach Outward              F (Frequently)                            Over 100 lbs.                N (Not Applicable)

Reach Above Shoulder O (Occasionally)                        PUSH/PULL

Climb                            O (Occasionally)                        12 lbs. or less                C (Constantly)

Crawl                            O (Occasionally)                        13-25 lbs.                      F (Frequently)

Squat or Kneel              O (Occasionally)                        26-40 lbs.                      O (Occasionally)

Bend                            F (Frequently)                            41-100 lbs.                    O (Occasionally)