ENVIRONMENTAL HEALTH ADMINISTRATIVE ASSISTANT

GENERAL STATEMENT OF DUTIES

This position handles front office operations and provides administrative assistance for all environmental health programs. This position is a key supportive role for the Public Health Environmental protection programs and serves as the contact point of communication for customers and consumers.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Answers phone calls, assists with basic environmental health program requests, schedules all Environmental Health Specialist inspections, and redirects calls to the appropriate departments as needed.
• Creates, maintains, updates, scans, and organizes computer files containing correspondence, records, etc.
• Attends job-specific training as required.
• Prepares and mails invoices annually for all Retail Food Establishments
• Data entry into Health Space for all new Retail Food Establishments, Retail Food License Renewals
• Prepares renewal letters and maintains On-site Wastewater Treatment Systems contractors’ licenses in Excel
• Reviews and processes all On-site Wastewater Treatment System permits in Excel
• Collects payments for On-site Wastewater Treatment System permits and licenses
• Reviews and maintains all On-site Wastewater Treatment System files and verifies proper documentation is received and ready for Inspector review.
• Reviews all Event Applications and Food Vendor Applications for accuracy
• Back-up coverage of the front desk and Public Health as needed.
• Various additional duties as assigned.

KNOWLEDGE AND SKILLS

• Excellent interpersonal and communication skills - written, verbal, and listening.
• General office administrative and clerical skills.
• Ability to perform routine computer functions and learn new applications as necessary.
• Proficient use of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational skills.
• Self-motivated.
• Detail-oriented.
• Ability to complete work accurately and promptly.
• Ability to work in a team environment.
• Ability to multitask.
• Basic knowledge of septic systems is preferred.

EDUCATION, EXPERIENCE, AND CERTIFICATIONS

High School Diploma or Equivalent

Minimum 2 years of Customer Service Experience

ADDITIONAL REQUIREMENTS

• Valid Colorado Driver’s License
• Acceptable Motor Vehicle Record
• Must be able to pass a criminal background check.
• Bilingual a plus

PHYSICAL REQUIREMENTS FOR POSITION

Works in a standard office environment.

The following are some of the physical demands commonly associated with this position.

Driving: Occasionally

Balancing: Frequently

Bending/Stooping: Frequently

Twisting: Frequently

Squatting/Crouching: Occasionally

Kneeling: Occasionally

Crawling: Occasionally

Climbing Stairs: Occasionally

Climbing Ladders: Occasionally

Reaching: Frequently

Standing/Walking: Frequently

Lifting: Occasionally

Lifting: 1 lb. minimum/30 lbs. maximum

Carrying: 1 lb. minimum/30 lbs. maximum

Push/Pull: 1 lb. minimum/30 lbs. maximum